POSITION TITLE: Administrative Assistant – HS Registrar
REPORTS TO: Principal
TERMS OF EMPLOYMENT: 220-day contract with benefits according to Siloam Springs School Board policies
LOCATION: Siloam Springs High School
QUALIFICATIONS:
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High school diploma
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Experience working in a professional office setting
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Strong computer skills, with proficiency in Microsoft Office (Word, Excel, and Outlook) and Google
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Able to operate personal computers, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill
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Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time
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Self-starter; able to work independently; organized
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Effective verbal and written communication skills
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Strong telephone and interpersonal communication skills
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Experience with eSchool, eFinance, and YellowFolder is desired
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Knowledge, understanding of and patience interacting with students, parents and community members
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Ability to work as a contributing and flexible team member
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Bilingual preferred
ESSENTIAL JOB FUNCTIONS:
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Inputting and generating of data/information for recordkeeping in multiple software systems
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Enrolling/withdrawing students
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Contacting parents for appointments; meeting with parents/students for enrollment
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Sending for records; maintaining electronic files
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Double checking data for accuracy and entering new data
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Managing McKinney Vento, shot records, agriculture forms
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Sending transfer grades to teachers
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Making folders and test cards for new students to the district
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Answering phones, receiving messages, and responding to inquiries by staff, parents, or patrons of the district
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Preparing reports, compiling data, and distributing information to parties both inside and outside the district
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Preparing correspondences and communications for families, staff, and students
OTHER JOB FUNCTIONS:
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Maintaining confidentiality
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Attending meetings and training as directed
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Presenting and communicating in a professional manner
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Working additional hours or overtime as directed
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Other duties as assigned by the supervisor
