JOB TITLE: Purchasing Contract/Quality Control Manager
SALARY: According to placement on current salary schedule
TERMS OF EMPLOYMENT: Twelve-month position
EVALUATION: Performance of this job will be evaluated in accordance with the procedures for evaluating support personnel.
REPORTS TO: Chief Financial Officer
SUPERVISORY RESPONSIBILITIES:
1. None
JOB QUALIFICATIONS:
Education:
1. BA in Business, Purchasing, Accounting Finance Public Administration or related field, preferred
Experience:
1. Minimum of five years purchasing and contract experience, preferred
Certificates/Licenses:
1. Certified Professional Public Buyer (CPPB)
2. Certified Public Purchasing Official (CPPO), or Certified Professional in Supply Management (CPSM) certification or similar certification preferred or required with three years of hire
JOB EXPECTATIONS:
1. Demonstrates effective organizational, problem solving, and conflict resolution skills
2. Demonstrates punctuality and good attendance
3. Complies with all policies, practices, and procedures, including proper use of equipment
4. Reports all unsafe conditions/activities to supervisor, Human Resources, or Risk Management
5. Demonstrates aptitude and interest for the work to be performed
6. Demonstrates the ability to manage multiple tasks with frequent interruptions
7. Follow appropriate District policies and procedures
8. Meets deadlines
9. Demonstrates confidentiality as related to job
10. Develops and maintains professional working relations with all District patrons
11. Demonstrates the ability to maintain honesty and integrity in all aspect of the job
12. Continual compliance with regulations, rules or statutes related to Colorado State Board of Education Rules and Regulations, Colorado Department of Education and Colorado State Law
JOB SKILLS AND ABILTIES:
1. Excellent oral and written communication
2. Critical thinking and problem-solving
3. Attention to detail
4. Ability to deliver assigned trainings
5. Ability to work within a team environment with minimal supervision
6. Excellent customer service
ESSENTIAL FUNCTIONS:
1. Evaluate request for purchase of supplies, equipment and services to determine appropriate procurement method
2. Solicit, analyze and evaluate quotations, bids and proposals
3. Assist CFO in answering questions and clarifying requirements for potential proposers/bidders
4. Develop pre-negotiation strategies
5. Assist in preparation, coordination and collection of data for bid specifications, invitations to bid (IFB), bid awards pricing agreements and requests for proposals (RFPs)
6. Lead and manage solicitation evaluation teams
7. Assists the Chief Financial Officer with purchasing card administration and is co-administrator
8. Conduct negotiations
9. Recommend or approve awarding of contracts or purchase orders and conduct debriefings with unsuccessful proposers
10. Review purchase requests for accuracy, proper vendor selection, pricing, availability, delivery schedule, and accounting codes and confer with sites to clarify
11. Convert requests to purchase orders and submit to appropriate vendors
12. Initiate coordination of issuing and close-out actions for purchase orders on a timely basis
13. Maintain purchasing records as required by auditors and department procedures
14. Network with schools and department at all levels to ensure a clear understanding of requirements for materials, services, and state mandated programs within budgetary restraints
15. Provide guidance and counsel to school, departments and vendors regarding the purchasing process
16. Train, advise and consult with sites on purchasing needs, process, etc.
17. Evaluate and identify opportunities to enhance users’ experience and increase the awareness of established purchasing procedures
18. Source materials, equipment, and services through a variety of solicitation methods
19. Interview vendors in order to pre-qualify their ability to serve the District as a supplier
20. Maintain vendor and community relationships for the District
21. Coordinate, monitor and analyze vendor performance
22. Resolve issues with sites and vendors during procurement cycle
23. Analyze information and evaluate District spending patterns
24. Pursue opportunities to utilize procurement skills such as negotiation, document development, analysis, and standardization in order to continually decrease cost and increase quality for the District
25. Develop, seek and contribute to process improvement and procurement strategies, along with leadership, to optimize purchasing across the District
26. Assist with review, revision and implementation of department policies and procedures, documents and forms
27. Assume a leadership role on District project teams
28. Purchasing Contract/Quality Control Manager
29. Maintain expertise in public procurement-related laws, rules, regulation, policies, and procedures
30. Perform research on new products, qualified vendors, product comparisons, market conditions and trends which may affect pricing and availability of products and services
31. Develop specific objectives and plans for each commodity area in order to prioritize, organize, and accomplish long term goals
32. Contact supply sources negotiation of terms, information on product specifications and price
33. Review all requests for conformance to board policies
34. Prepare board agenda items for solicitations and contracts which require BOE approval
35. Models an effective understanding and respect for diversity and inclusion
36. Incorporates legal rights and due process for children with special needs
37. Demonstrates the ability to communicate effectively, collaborate with co-workers, and interact with colleagues in a professional manner
38. Demonstrates a positive attitude toward change
39. Performs such other tasks as may, from time to time, be assigned
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Certain positions within the District may impose additional physical demands. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger; handle and feel; reach with hands and arms; taste and smell; and talk and hear. The employee may also need to stoop, kneel, crouch, and crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift up to 25 pounds with assistance. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to inclement weather conditions. The noise level in the work environment is usually moderate, but occasionally loud. Reasonable accommodations shall be made to enable individuals with disabilities to perform the essential functions pursuant to applicable law.
Job Type: Full-time
Pay: From $69,241.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Education:
- High school or equivalent (Preferred)
Experience:
- Contracts/Purchasing: 2 years (Preferred)
Work Location: In person
