We are seeking an individual who is a self starter. Someone who can bring new ideas and can manage their time wisely.
Responsibilities
- Manage scheduling, budgeting, and payroll
- Answer phones
- Monitor emails
- Filing
- Mail Collection & distribution
- Office supply purchasing
- General office cleaning
- Jobber Scheduling
- Jobber Quoting
- Jobber Invoicing
- Jobber data entry
- Payment collection - current & past due accounts
- Installment agreements
- Asset list management
- Data Entry into several spreadsheets
- Maintain purchase order program
- Request W-9's
- Request COI's
- Send W-9's
- Send COI's
- Marketing (Via Facebook at the moment)
- Complete various state required filings for compliance
- Insurance related tasks for compliance
- Tax related tasks for compliance
- Human resource tasks
Bookkeeping Duties
- Upload docs for bookkeeper month end
- Budget
- P&L reconcile & adjustments
- Payable coding/dating & entry into Quick Books online
- Process check (back up to office assistant)
- Accounts receivables
- Deposits
- Monitor bank account & credit card balances
Qualifications
- Associate degree preferred
- Quick Books experience
- Proficient computer skills, including Microsoft Office Suite
- Experience in an administrative, customer service, or other related role
- Basic knowledge of accounting
- Excellent communication and organizational skills
Pay: $24.00 - $29.00 per hour
Expected hours: 35.0 – 45.0 per week
Benefits:
- Flexible schedule
- Health insurance
- Paid time off
Work Location: In person
