Full-Time, On-Site in Beverly Hills
This is an outpatient psychiatry clinic. Someone with knowledge and experience of HIPAA is preferred.
Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive, welcoming environment. This paid position offers an exciting opportunity to develop your skills in office management, customer service, and administrative support within a fast-paced setting.
Duties
- Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
- Perform data entry tasks accurately using spreadsheets and productivity software such as Microsoft Office and Google Workspace
- Coordinate calendar management and schedule appointments for team members or clients, ensuring efficient time management
- Handle clerical duties such as filing, proofreading documents, and maintaining organized records for easy retrieval
- Support bookkeeping activities using QuickBooks or similar accounting software to assist with invoicing and expense tracking
- Provide excellent customer service by responding promptly to inquiries via phone or email and assisting with client communication
- Assist with office management tasks including supply ordering, filing systems, and maintaining a clean, organized workspace
Qualifications
- Proven experience in office administration or clerical roles, preferably in a medical or dental reception setting or as a personal assistant
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel), Google Workspace, and data entry skills
- Familiarity with QuickBooks accounting software and multi-line phone systems is highly desirable
- Bilingual abilities are a plus to effectively communicate with diverse clients and team members
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
- Exceptional phone communication skills coupled with professional phone etiquette
- Previous experience in customer service, front desk operations, or administrative support is preferred
- Ability to manage calendar scheduling, document proofreading, and maintain high levels of accuracy in all tasks
Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who thrive on helping others and creating seamless office experiences. This role offers the chance to grow your administrative expertise while supporting our mission of delivering outstanding service every day.
Pay: $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Paid time off
- Parental leave
- Vision insurance
Application Question(s):
- how many years have you worked in a HIPAA regulated environment?
Work Location: In person
