BUSINESS OFFICE POSITIONS- DEALERSHIP EXPERIENCE (ONLY)
DMV CLERK, DMV CONTRACT CLERK, WHOLESALE CLERK, INVENTORY CLERK etc.
As a rapidly growing automotive organization, we take pride in upholding professionalism, integrity, commitment, and a dedication to continuous learning and advancement. We believe in empowering our employees through ongoing training and development opportunities that foster career growth and long-term success.
As we continue to expand, we are seeking talented individuals to join our business office team in various accounting roles — including DMV Clerk, DMV Contract Clerk, Wholesale Clerk, and Inventory Clerk — to help deliver an exceptional experience to our customers.
PRIOR EXPERIENCE IN A FAST-PACED, HIGH VOLUME AUTOMOTIVE/ DEALERSHIP BUSINESS OFFICE ENVIRONMENT IS REQUIRED!
Job Description
These positions are responsible for overseeing the day-to-day operations of our dealership Accounting Department. Knowledge of accounting theory, business office responsibilities, principles, and procedures is a requirement. The position is responsible for the dealership's efficient operation of all accounting& back office-related features of their organization, the preparation of financial and statistical reports for dealership management, and for the submission of monthly financial information for the company. You will be handling the legal transfer of documents for the Department of Motor Vehicles. These roles ensure that you pay incredible attention to details, have prior experience working in an automotive dealership, able to handle high-volume, fast-paced work environments. These roles also require you to have excellent organizational skills.
General Ledger
- Resolve accounting issues as they arise in the daily processing of dealership transactions.
- Investigate and trace errors and record adjustments to correct inadvertent postings to incorrect accounts.
- Reconcile all subsidiary ledgers to general ledger control balances monthly. In some cases, maintain spreadsheets or other auxiliary sub-ledgers to supplement standard accounting software capabilities.
Receivables, Payables, Cash Management & Regulatory Compliance
- Prepare daily bank deposits by compiling and reconciling accounting reports and media from point of sale cash drawers with receipts accepted in currency, checks and credit cards.
- Maintain vendor records and track outstanding obligations payable by due date so as to optimize cash flow and take full advantage of attractive vendor payment terms.
- Examine and distribute vendor invoices and other payment requests to appropriate general ledger account classifications.
- Issue checks in payment of merchandise purchases, supplies, services, and customer accommodations.
- Compile payroll information for submission to an external payroll service or process payrolls using accounting software functionality.
- Comply with Department of Motor Vehicle regulations, file all required reports, and remit all payments on a timely basis.
- Comply with all taxing authority requirements, make timely deposits of required taxes and file tax returns as required.
Auditing & Report Writing
- Audit and resolve any anomalies encountered in daily financial transactions as recorded by others in dealer management system modules and execute the daily transfer of transactions from dealer management system modules to the accounting software in use.
- Prepare a monthly bank reconciliation.
- Prepare and review monthly trial balances, general ledger detail postings, financial statements, and other financial reports and statistics. Investigate any anomalies and prepare general journal entries to adjust accounts and reports to appropriate amounts. Distribute reviewed financial reports to management together with narrative comments to assist in understanding important results and trends.
Financial Analysis
- Execute dealer management system reports generating statistical information for submission to the client. Submit financial and statistical data to the client dashboard using the client's management system features or the Internet.
- Prepare special financial analyses as directed by management.
DMV/Contract
- Including, but not limited to: Processes all new & used vehicles for state registration, processing new & used vehicles ·
- Processing all registration for new and pre-owned vehicles and/or legal transfer work to the DMV ·
- Processing all license plate issuing and transfers ·
- Prepare title work for sold retail vehicles and submit to DMV ·
- Stays abreast of title regulations; attends seminars & any available training on title regulations ·
- Reports to management the state of any missing or problem
and all other tasks deemed necessary by management.
Requirements
- Organization & multi-tasking abilities
- Required prior experience working in a dealership/ dealership environment - automobile, motorcycle, sports vehicles, etc.
Job Type: Full-time
Pay: From $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Vision insurance
Work Location: In person
