Job Overview
We are seeking a dynamic and detail-oriented Medical Administrative Coordinator to join our healthcare team. This vital role combines administrative expertise with clinical support, ensuring seamless operations within busy medical and dental practices. The ideal candidate will excel in managing patient interactions, handling medical records, and supporting clinical staff with efficiency and professionalism. Your energetic approach will help enhance patient experiences, streamline office workflows, and uphold the highest standards of confidentiality and compliance. This paid position offers an exciting opportunity to grow your career in a fast-paced healthcare environment dedicated to quality care and exceptional service.
Duties
- Welcome and assist patients with professionalism and compassion.
- Manage scheduling, phone calls, and front office operations.
- Process and respond to subpoena and medical records requests.
- Communicate with attorneys, insurance companies, and case managers.
- Track personal injury and workers' compensation case statuses.
- Monitor billing workflows and follow up with the billing department regarding outstanding issues.
- Maintain organized electronic and paper records.
- Review documents for completeness and accuracy before submission.
- Assist management with administrative and operational projects.
Skills
Required
- Minimum 2 years of medical office administrative experience.
- Excellent reading comprehension and written communication.
- Exceptional attention to detail.
- Outstanding organizational and time management skills.
- Ability to multitask in a fast-paced environment.
- Strong computer proficiency and ability to learn new software quickly.
- Professional phone etiquette.
Preferred
- Personal injury or lien-based medical practice experience.
- Experience handling subpoenas or medical records requests.
- Familiarity with medical billing workflows.
- Experience with EMRs such as AdvancedMD.
The ideal candidate:
- Notices small mistakes others overlook.
- Reads documents thoroughly rather than skimming.
- Enjoys organizing information and keeping projects on track.
- Takes ownership without constant supervision.
- Follows through until every task is completed.
- Remains calm and professional under pressure.
- Takes pride in accuracy and efficiency.
Join us in delivering outstanding healthcare support that makes a real difference! We’re committed to fostering a positive work environment where your skills are valued and your professional growth is supported through ongoing training opportunities in medical administrative support and office management excellence.
Pay: $24.00 - $28.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
Application Question(s):
- Do you have any Personal Injury, Workers Compensation or Pain Management practice experience?
Experience:
- Medical office: 2 years (Preferred)
- processing subpoenas or medical records requests: 1 year (Preferred)
Work Location: In person
