Position Overview
Seeking a reliable, organized, proactive Property Operations & Project Coordinator to assist with renovation projects, maintenance coordination, vendor management, and property oversight.
This is a hybrid position combining remote administrative work with on-site property visits. The ideal candidate is highly organized, communicates professionally, follows through consistently, and can work independently without constant supervision.
This position serves as the owner's representative in the field, helping ensure contractors, vendors and projects stay on track while providing regular updates and documentation to ownership.
Position Details
- Hybrid / Partially Remote
- Approximately 3-4 days per week
- Approximately 4-5 hours per day, with flexibility depending on project needs
- Must have reliable transportation and a valid driver's license
- Must be comfortable traveling locally to properties
Primary Responsibilities
Project Coordination & Vendor Management
- Communicate with contractors, technicians, vendors, and service providers
- Schedule and coordinate electricians, plumbers, HVAC technicians, landscapers, handymen, locksmiths, roofers, and other vendors
- Track project progress and identify delays, obstacles, or missing information
- Follow up with vendors to ensure tasks are completed on schedule
- Determine what is preventing projects from moving forward and report findings to ownership
- Schedule follow-up calls, meetings, and site visits
- Assist ownership by acting as a point of contact between vendors and property owners
Property Inspections & Site Visits
- Visit properties to assess conditions and monitor ongoing work
- Conduct maintenance, and general property inspections
- Identify maintenance issues, safety concerns, deferred maintenance, property damage, cleanliness concerns, and contractor workmanship issues
- Verify that completed work meets expectations before reporting completion
- Monitor vacant properties and renovation projects
Documentation & Reporting
- Take clear, organized photos and videos of properties, repairs, damages, inspections, and project progress
- Send updates via text message and email
- Write detailed inspection reports, project updates, and status summaries
- Maintain records of vendor communications, timelines, estimates, invoices, and project milestones
- Create punch lists and identify outstanding items requiring attention
- Report concerns, delays, and recommendations to ownership
Administrative Support
- Assist with scheduling, coordination, and property records
- Help maintain organized files, photos, vendor information, and project documentation
- Track project deadlines
Errands & Field Support
- Pick up supplies, keys, locksets, materials, documents, and miscellaneous items as needed
- Deliver documents, keys, or materials between properties and vendors
Ideal Candidate
- Extremely organized and detail-oriented
- Strong written and verbal communication skills
- Professional and dependable
- Comfortable communicating with contractors, tenants, and vendors
- Able to identify problems and propose solutions
- Self-motivated and capable of working independently
- Strong follow-through and accountability
- Comfortable learning new systems and procedures
- Able to manage multiple projects simultaneously
Preferred Experience
- Property management
- Construction coordination
- Renovation projects
- Maintenance coordination
- Vendor management
- Real estate operations
- Administrative support
- Project management
- Inspection reporting
Required Skills
- Reliable transportation
- Valid driver's license
- Smartphone with photo, text, and email capabilities
- Ability to create organized written reports
- Ability to communicate professionally with vendors and tenants
- Ability to prioritize tasks and meet deadlines
This role is ideal for someone who enjoys solving problems, coordinating people, visiting properties, tracking project progress, and helping ensure projects are completed efficiently and correctly.
Pay: $80.00 - $100.00 per day
Benefits:
Work Location: Hybrid remote in Lubbock, TX 79424
