Job Summary
Office Manager (Part-Time)About Serve the World
Serve the World helps students and families experiencing homelessness and housing instability move toward long-term stability through case management, resource navigation, and community partnerships.
Position Summary
The Office Manager reports to the Executive Director and is responsible for supporting the day-to-day administrative, operational, communication, and financial support needs of the organization. This position works in collaboration with the Executive Director, Program Director, Grant Manager, board members, volunteers, vendors, and community partners to support efficient operations and organizational effectiveness. This role may expand as organizational needs and funding allow.
Primary ResponsibilitiesAdministrative & Office Support
- Maintain organizational files, records, and administrative systems.
- Support scheduling, meeting preparation, and organizational correspondence.
- Monitor office supplies, equipment, and operational needs.
- Assist with data entry and record management.
- Assist with invoice processing, expense tracking, receipt collection, and basic financial recordkeeping.
- Support staff with purchase requests, reimbursement documentation, and financial paperwork.
Communications & Information Management
- Support website updates and ensure information remains current.
- Coordinate social media and communication requests by gathering information from appropriate staff and partners.
- Assist with newsletters, announcements, and organizational communications.
- Help maintain contact lists and communication databases.
Event & Program Support
- Assist with program events, volunteer activities, workshops, and community outreach efforts.
- Coordinate event logistics, registrations, materials, and supplies.
- Support the distribution of program resources, donated items, and supplies.
- Assist with event setup, breakdown, and follow-up activities.
Volunteer & Community Support
- Assist with volunteer communication, scheduling, and tracking.
- Support volunteer onboarding and engagement activities.
- Help maintain positive relationships with community partners and vendors.
- Provide support for organizational and community initiatives.
Organizational Support
- Assist staff with administrative and operational projects.
- Support board and committee meeting logistics as requested.
- Perform other duties as assigned by the Executive Director.
Qualifications
- High school diploma required; associate degree or relevant experience preferred.
- Experience in administrative support, office management, nonprofit operations, or related work.
- Strong organizational and communication skills.
- Ability to manage multiple priorities and deadlines.
- Experience with Microsoft Office, Google Workspace, project management systems, HR/payroll systems, Canva and database management platforms.
- Basic bookkeeping, financial tracking, or accounts payable experience preferred.
- Commitment to Serve the World's mission and values.
Work Schedule & Environment
This is a part-time hybrid position with flexible scheduling based on organizational needs, events, and operational priorities. Occasional evening or weekend activities may be required.
Physical Requirements
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
- Ability to travel locally for meetings, home visits, school visits, community events, and organizational activities.
- Ability to participate in program activities, community engagement efforts, and organizational events.
- Ability to lift and carry up to 25 pounds regularly and up to 50 pounds with assistance.
- Ability to utilize standard office technology and communication tools.
- Ability to assist with the movement and distribution of program materials, donated goods, event supplies, and organizational resources as needed.
Compensation
This is a part-time position. Compensation will be based on experience and organizational needs.
Benefits
Benefits may include:
- Flexible hybrid work environment
- Professional development opportunities
- Mileage reimbursement for approved organizational travel
- Technology and equipment necessary to perform assigned duties
- Additional benefits as approved by the Board of Directors and outlined in current personnel policies.
Employment At-Will
Employment with Serve the World is at-will and may be terminated by either the employee or the organization at any time, with or without cause or notice, subject to applicable law.
How to Apply
To apply, please submit your resume and cover letter to [email protected]
Pay: $24.00 - $28.90 per hour
Benefits:
- Flexible schedule
- Professional development assistance
Work Location: Hybrid remote in Kansas City, MO 64131
