Posting Details
The New Mexico Law Enforcement Academy (NMLEA) is the cornerstone of public safety training in the state. As the central hub for certifying and developing law enforcement officers and telecommunicators, NMLEA sets the standard for excellence, accountability, and service. Through a statewide network of nine satellite academies and a robust curriculum, staff prepare the next generation of public safety professionals to serve with integrity, skill, and resilience.
The work at the Academy is grounded in the New Mexico Law Enforcement Training Act, but the mission goes far beyond compliance. The NMLEA is building a culture of continuous learning, ethical leadership, and operational readiness - powered by the Acadis® software suite, which enables staff to track, audit, and elevate training outcomes across every jurisdiction in New Mexico.
Why does the job exist?
The Administrative Manager provides the NMLEA with centralized, accountable administrative leadership for the Academy's core operations - keeping facilities, fleet, budgets, procurement, contracts, and personnel systems running smoothly to support statewide law enforcement training.
It ensures tight schedules and complex coordination across classrooms, dorms, instructors, vendors, and satellite academies stay on track. Without this dedicated oversight, facility use becomes disorganized, budgets drift, staff lack direction, and training delivery is disrupted.
As the Academy's operational backbone, the position maintains the physical environment, ensures fiscal compliance, manages resources, and supports the Director's statutory and strategic responsibilities. By unifying facility management, financial stewardship, and staff supervision, it protects the Academy's ability to deliver high quality, compliant, mission ready training across New Mexico.
How does it get done?
FACILITIES and FLEET OVERSIGHT
1 - Maintains centralized facility scheduling calendar for NMLEA staff and external customers.
2 - Oversees scheduling and usage of all NMLEA facilities, including classrooms, dorms, auditorium, gym, workout/weight rooms, driving track, and firing range.
3 - Coordinates maintenance, repairs, and renovations in collaboration with DPS Facilities and external contractors.
4 - Conducts regular walk-throughs and inspections to identify facility needs and safety concerns.
5 - Manages food service contracts to ensure cafeteria services are provided in alignment with class schedules and facility occupancy, and reviews and certifies cafeteria invoices for payment, verifying accuracy and service delivery.
6 - Manage food service permits to include application and renewal management, inspection coordination, training oversight, staff certification, documentation and display of all permits and reports, compliance monitoring, and event/special permit handling.
7- Coordinates with vendors and DPS fiscal staff to resolve discrepancies and maintain compliance with DPS and Department of Finance and Administration requirements.
8 - Manages division's fleet assets, including administrative vehicles, student vans, and track cars.
9 - Schedules vehicle use and ensures proper documentation of mileage and maintenance.
10 - Coordinates repairs, inspections, and replacements in accordance with DPS fleet protocols.
BUDGET, PURCHASING and PERSONNEL MANAGEMENT
1 - Develops and monitors two (2) budgets totaling $4.4 million in alignment with State of New Mexico and DPS fiscal protocols for the Law Enforcement Academy (LEA) and Standards and Training Council (STC).
2 - Projects expenditures and adjusts allocations based on training cycles and operational needs for the LEA and STC.
3 - Initiates and tracks purchases for supplies, equipment, and services for the LEA and STC.
4 - Coordinates with DPS procurement and fiscal staff to ensure compliance and timely processing of purchase requisitions, contract requests, change orders and invoices, resolving issues and maintain documentation for audit readiness for the LEA and STC.
5 - Management of all contracts and contractual obligations for the LEA and STC.
6 - Manage recruitment activities and all human resource actions for the LEA and STC.
7 - Assists the Director with the strategic plan and legislative requirements.
SUPERVISION and OVERSIGHT DUTIES
1 - Provides daily guidance, task prioritization, and performance feedback to three (3) full-time employees, ensuring alignment with division goals.
2 - Delegates assignments strategically based on workload, skill sets, and operational priorities, while monitoring progress and reviewing outputs for accuracy and compliance.
3 - Conducts performance evaluations, identifies training needs, and facilitates cross-training to build team resilience and professional growth.
4 - Enforces adherence to agency policies, fiscal protocols, and procedural standards, serving as the first point of contact for internal workflow issues.
5 - Maintains supervisory documentation, prepares productivity reports, and recommends process improvements to enhance team efficiency and service delivery.
6 - Maintains, executes and updates the Division's Emergency Preparedness Plan.
Who are the customers?
Work is performed for the New Mexico Department of Public Safety employees, local law enforcement agencies, dispatch centers, satellite law enforcement academies, and executive and legislative agencies throughout the state.
Ideal Candidate
Work is performed for the New Mexico Department of Public Safety employees, local law enforcement agencies, dispatch centers, satellite law enforcement academies, and executive and legislative agencies throughout the state.
Minimum Qualification
High School diploma or equivalent and six (6) years experience in office administration, customer service, and/or records management techniques and procedures. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) years may substitute for the required experience.
Employment Requirements
Must possess and maintain a valid Driver's Licenses, a current Defensive Driving Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of employment within six (6) months of date of hire. Continued employment is subject to a National fingerprint-based records check within 30 days of assignment and contingent upon remaining felony-free, per Section 5.12.1.1 of the Criminal Justice Information System Security Policy.
Local, in-state and out-of-state travel may be required. Overtime may be required to meet deadlines, peak performance periods, time-sensitive information requests, and other projects.
Working Conditions
Work is performed in a fast-paced law enforcement office setting with exposure to armed law enforcement personnel and confidential information. Extensive use of desktop/laptop computer with multiple visual/video display terminals (VDT). Extensive use of agency-issued cell phone. Ability to operate multipurpose copier/scanner/fax machines. Must be able to lift and carry up to 25 pounds.
Supplemental Information
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Agency Contact Information: Jessica Arballo (505) 394-4464 Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
