Administrative Coordinator II
DSI Management, LLC
Department: Administration
Reports To: Operations Manager
FLSA Status: Non-Exempt
JOIN THE DSI MANAGEMENT TEAM
DSI Management, LLC is seeking an organized, dependable, and detail-oriented Administrative Coordinator II to join our Administration Department. This position is ideal for an experienced administrative professional with skills in office administration, fleet management, insurance coordination, invoice processing, records management, Microsoft Office, mail distribution, facilities support, and general clerical operations.
At DSI Management, team members are valued for their contributions and encouraged to grow professionally. Our workplace includes monthly birthday and work anniversary celebrations, annual company celebrations and events, and team member recognition activities throughout the year.
PRIMARY PURPOSE
The Administrative Coordinator II provides administrative and operational support to the Administration Department and assists with the essential administrative functions of DSI Management, LLC. The position supports fleet records, insurance documentation, invoices, office equipment, mail services, building access, and facilities coordination.
ESSENTIAL DUTIES
- Maintain fleet records, vehicle registrations, and disabled parking permit renewals for assigned companies.
- Generate monthly WEX fuel allocation reports and process invoices.
- Complete insurance applications and maintain insurance coverage databases.
- Prepare insurance renewal documents, update certificates of insurance, and coordinate premium and endorsement payments.
- Process property and vehicle changes, including mid-policy insurance updates.
- Assist with selecting company copiers and track equipment costs, usage, service, and maintenance.
- Process and distribute certified, interoffice, express, and general business mail.
- Maintain the postage meter and prepare monthly FedEx and postage reports.
- Serve as backup for issuing building access badges, keys, and replacements.
- Assist with the building door-locking and access-control program.
- Report building and maintenance concerns and coordinate follow-up.
- Identify and report irregularities or exceptions to established procedures.
- Maintain accurate electronic and paper administrative records, invoices, reports, insurance documents, and supporting files.
- Perform additional administrative, clerical, and operational duties as assigned.
REQUIRED QUALIFICATIONS
Education: High school diploma or GED required.
Experience and Skills:
- Proficiency in Microsoft Word, Microsoft Excel, Microsoft Outlook, and Microsoft Teams.
- Experience operating standard office equipment.
- Strong administrative, organizational, and time-management skills.
- Ability to manage multiple assignments, records, deadlines, and follow-up activities.
- Accurate data-entry, filing, document-management, and recordkeeping skills.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and work independently.
- Professional, courteous, and service-oriented approach.
PREFERRED QUALIFICATIONS
- Associate’s degree preferred.
- Two years of administrative, office support, administrative coordinator, or related clerical experience preferred.
- Experience with fleet records, insurance documentation, invoice processing, facilities coordination, or office operations is beneficial.
SKILLS AND COMPETENCIES
Strong skills in administrative support, office administration, Microsoft Office, records management, data entry, invoice processing, fleet coordination, insurance documentation, mail processing, facilities support, organization, professional communication, and customer service are essential.
WORK CONDITIONS
This position is primarily performed in a professional indoor office environment with frequent computer use. Team members will work with electronic and paper records, invoices, insurance documents, reports, correspondence, and filing systems and must maintain accuracy, organization, and confidentiality.
The position involves extended periods of sitting, frequent communication, occasional standing and walking, and limited bending, reaching, filing, or lifting, carrying, pushing, or pulling items weighing up to approximately 15 pounds.
TEAM MEMBER EXPERIENCE
DSI Management offers a professional and collaborative workplace where team members are recognized for their contributions. Team members can look forward to monthly birthday celebrations, monthly work anniversary celebrations, annual company celebrations and events, and recognition activities throughout the year.
JOIN OUR TEAM
If you are an organized administrative professional who enjoys coordinating office operations, maintaining accurate records, communicating with multiple departments, and ensuring important tasks are completed on time, we encourage you to apply.
Apply today to join DSI Management, LLC as an Administrative Coordinator II.
DSI Management, LLC is an Equal Opportunity Employer.
