Position Type:
Secretarial/Clerical/Administrative Assistant II
Date Posted:
7/7/2026
Location:
Center for Education Services
Closing Date:
07/15/2026
Job Description: Administrative Assistant II - Special Ed Related Services (Grant Funded)
Position Overview
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Location: Center for Education Services
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Compensation: Grade 7 of the ESP Salary Scale
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Schedule: 7.5 Hours/Day
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Work Year: 10-Month
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Reports To: Coordinator of Special Ed Related Services
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Benefits: Employee Benefits Summary
Minimum Requirements:
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Education: Must be at least 18 years old; Must hold a high school diploma, GED, or equivalent
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Experience: Three (3) years of successful administrative assistant, secretarial, or office management experience.
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Knowledge/Skills/Abilities:
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Excellent written, verbal, and interpersonal communication skills.
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Demonstrated organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
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Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and other database and student information systems.
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Ability to prepare reports, correspondence, and maintain accurate records.
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Ability to exercise sound judgment, maintain confidentiality, and work independently.
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Ability to establish and maintain effective working relationships with staff, families, community agencies, and the public.
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Attendance: Regular and predictable attendance is an essential function of this position.
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Accommodations: Ability to perform essential job functions with or without reasonable accommodations.
Preferred Qualifications:
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Associate degree in Business Administration, Education, Office Management, or a related field.
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Experience working in a public school system or Special Education office.
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Knowledge of Maryland Online IEP (MOIEP) or comparable Special Education student information systems.
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Experience with Medicaid Eligibility Verification System (EVS), Medicaid billing, or related documentation.
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Knowledge of Individuals with Disabilities Education Act (IDEA), Individualized Education Programs (IEPs), Individualized Family Service Plans (IFSPs), and related Special Education processes.
Role Responsibilities:
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Assist with the monitoring of medical billing documentation, including monitoring assessment documentation, service audits, paper log billing, and required followup activities.
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Maintain professional development records for special education paraprofessionals in the areas of CPI, Ukeru, First Aid/CPR, etc.
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Perform a variety of advanced administrative and secretarial duties to support the Special Education Related Services Department.
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Prepare, process, distribute, and maintain correspondence, reports, forms, audits, and other departmental documentation.
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Coordinate and compile documentation required for meetings, services planning, compliance activities, and departmental initiatives.
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Collect, organize, maintain, and disseminate information and records for Special Education Related Services staff, paraprofessionals, and case managers.
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Maintain confidential student, personnel, and departmental records in accordance with applicable laws, regulations, and Board policies.
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Coordinate purchasing activities, including requisitions, supply inventories, and ordering materials necessary to support department operations.
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Monitor departmental mailboxes, including American Sign Language (ASL) interpreter requests and Foreign Language Interpreter requests, and coordinate services with outside agencies.
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Coordinate meeting logistics, schedules, calendars, and professional development activities for Special Education Related Services and paraprofessionals.
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Prepare agendas, meeting materials, correspondence, and minutes, as assigned.
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Respond to inquiries from staff, families, service providers, and the public in a professional, courteous, and timely manner.
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Utilize department software, student information systems, databases, and electronic communication platforms to maintain accurate records and reports.
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Assist with opening and closing procedures for each school year and support departmental projects and initiatives.
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Provide administrative support to other Special Education office staff, as needed.
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Professionalism: Demonstrate a courteous and professional demeanor to all stakeholders of Washington County Public Schools.
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Other Duties: Perform additional tasks as assigned.
Environmental Factors & Physical/Mental Requirements: (customize depending on position)
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions listed below.
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Mobility: Work is primarily performed in an office environment. Ability to sit for extended periods while operating a computer and other office equipment. Ability to move throughout office and school buildings as needed.
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Communication: Ability to communicate effectively using sight, hearing, speech, and reading.
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Stress Management: Ability to maintain emotional composure and professionalism while managing multiple priorities and interruptions.
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Physical Demands:
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Ability to lift, carry, move, and transport materials weighing up to 20 lbs. on a regular basis.
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Ability to bend, crouch, stoop, reach, walk stairs, and climb as necessary.
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Must be able to safely operate powered equipment.
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Working Conditions: May be exposed to frequent interruptions, moderate noise levels, and a fast-paced office environment.
