The Austin Asian Community Health Initiative (AACHI) is a 501(c)(3) nonprofit organization dedicated to improving the health and well-being of Asians and Asian Americans in Central Texas through advocacy, education, and support. Under the supervision of the Executive Director, the part-time Operations & Finance Coordinator is responsible for core financial administration, office and vendor management, and organizational communications, ensuring AACHI’s day-to-day operations run smoothly. This position has the possibility of transitioning to full-time contingent on funding availability. The role is well-suited for someone who enjoys figuring things out independently and proactively flagging issues alongside proposed solutions.
Hours: 20 hours per week, Monday through Thursday during regular business hours; specific schedule to be determined with supervisor
Priority application deadline: Friday, July 10, 2026. Applications will be reviewed on a rolling basis, and the position will remain open until filled.
Essential Duties and Responsibilities
The essential functions include, but are not limited to, the following:
Finance and Accounting Support
- Prepare and submit monthly reimbursement claims and invoices to funders via the appropriate platforms, ensuring accuracy and timeliness.
- Collect and organize receipts for all organizational purchases, upload documentation to the accounting platform (Dext), and submit monthly transaction records to the accounting contractor.
- Support bookkeeping by maintaining accurate, well-organized financial records for all expenditures.
- Track contract payment statuses and communicate with funders as needed to ensure timely processing.
- Assist the Executive Director in completing annual compliance filings, including mid-year funder spending reports, the organizational tax return (Form 990), and audit or financial review.
- Complete required funder financial monitoring tasks by applicable deadlines.
Office and Vendor Management
- Manage relationships with external vendors and contractors, ensuring invoices are reviewed and payments are submitted on time.
- Maintain organizational login credentials and shared administrative records.
- Purchase and track office and program supplies as requested by staff.
- Liaise with building management on office-related needs and maintain a clean, organized office environment.
Communications and Administrative Support
- Monitor organizational administrative email inboxes and route messages to relevant staff on a regular basis.
- Answer and route calls from AACHI's main phone line, check and review incoming mail, and distribute or forward relevant items to the appropriate staff.
- Maintain the organizational holiday calendar and staff calendar invites.
- Attend monthly all-staff meetings and weekly check-ins with the Executive Director.
- Provide general administrative support and assist with organizational projects as directed by the Executive Director.
Minimum Qualifications
- At least two years of experience in nonprofit operations, financial administration, office management, or a related role; relevant lived or volunteer experience welcomed in lieu of formal employment.
- Demonstrated ability to manage recurring deadlines and financial tasks with minimal supervision, maintaining accuracy and follow-through in a part-time, largely self-directed schedule.
- Comfort with financial recordkeeping and basic bookkeeping support, including organizing receipts, reconciling expenditures, and working with accounting platforms.
- Proficiency with Google Workspace; ability to learn grant reporting and financial platforms.
- Strong written and verbal communication skills.
- Commitment to AACHI’s mission and values, including equity, diversity, and inclusion.
- Ability to exercise good judgment, maintain confidentiality, and represent AACHI professionally.
Preferred Qualifications
- Familiarity with nonprofit grant reporting and funder compliance requirements.
- Prior experience with PartnerGrants, Dext, or similar platforms.
- Knowledge of public health or health equity issues, particularly in Asian American communities.
- Familiarity with IT vendor management and basic office technology troubleshooting.
This job description is intended to convey the essential functions of the position. It is not an exhaustive list of duties, and AACHI reserves the right to modify responsibilities as organizational needs evolve.
Pay: $24.00 - $26.00 per hour
Benefits:
Application Question(s):
- This is a part-time role of approximately 20 hours per week, Monday through Thursday during regular business hours. Are you available for this schedule?
Experience:
- nonprofit operations, financial admin, or bookkeeping: 2 years (Required)
Ability to Commute:
- Austin, TX 78753 (Required)
Work Location: Hybrid remote in Austin, TX 78753
