We are seeking a motivated, organized, and detail-oriented Accounting Assistant / Administrative Assistant to join our growing construction team. This position plays a key role in supporting our accounting department and daily office operations.
Responsibilities
- Support the accounting department with daily administrative tasks
- Assist with new hire onboarding and paperwork
- Provide project administrative support
- Prepare and maintain job setup forms
- Prepare and track preliminary notices
- Assist with billing and lien releases
- Process and track Certificates of Insurance (COIs)
- Coordinate union dispatches
- Answer and direct incoming phone calls
- Greet customers and visitors professionally
- Receive and distribute incoming packages
- Maintain and stock office supplies
- Perform general office and administrative duties as assigned
Qualifications
- Previous accounting or administrative experience preferred
- Experience in the construction industry is a plus
- Experience with QuickBooks and Sage 100 is a plus
- Strong organizational skills and attention to detail
- Excellent communication and customer service skills
- Proficiency with Microsoft Office (Word, Excel, Outlook)
- Ability to prioritize and multitask in a fast-paced environment
- Bilingual (English/Spanish) is a plus
Benefits
We offer a competitive benefits package, including:
- Employer-paid Health Insurance
- Employer-paid Dental Insurance
- Employer-paid Vision Insurance
- 401(k) with Company Match
- Paid Time Off (PTO)
Join our team and become part of a company that values professionalism, teamwork, and opportunities for growth.
Pay: $25.00 - $35.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
