Overview
We are seeking a detail-oriented and organized Office Assistant to join our dynamic team. The ideal candidate will provide essential administrative support, manage front desk operations, and ensure smooth office functioning. This role offers an excellent opportunity for individuals with strong clerical skills, office management experience, and a passion for delivering exceptional customer service. Bilingual abilities and proficiency with various office software are highly valued. The Office Assistant will play a vital role in maintaining efficient workflows and supporting daily business operations in a professional environment.
Responsibilities
- Assist with imputing and emailing estimates
- Handle tasks using QuickBooks software as needed
- Support customer support efforts by responding to inquiries via phone or email with professionalism and efficiency
- Manage multi-line phone systems, screen calls, and direct inquiries appropriately
- Utilize Microsoft Office Suite and Google Workspace for document creation, editing, and communication
- Schedule appointments, manage calendars, and coordinate meetings using calendar management tools
- Maintain office organization through filing systems, record keeping, and document management
- Provide clerical support such as typing correspondence, preparing reports, and managing office documentation
Skills
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
- Proficiency in QuickBooks software
- Strong organizational skills with excellent time management abilities
- Experience with office management, clerical tasks, data entry, and filing systems
- Exceptional customer service skills with professional phone etiquette and communication abilities
- Bilingual proficiency (English/Spanish) is preferred to serve diverse client needs effectively
- Ability to handle multi-line phone systems efficiently and professionally
- Office experience in administrative or medical receptionist roles is advantageous
- Strong proofreading skills to ensure accuracy in documents and correspondence
- Computer literacy with the ability to adapt to various office technologies quickly
Pay: From $19.00 per hour
Benefits:
- 401(k) matching
- Health insurance
- Paid time off
Language:
- English / Spanish (Required)
Work Location: In person
