Location: Venice High
Cost Center: Venice High
Hours Per Day: 7.5
Shift:
Contract Months: 11
Days Posted: 3
Posting Closing Time: 4:30 PM
Title I: No
Require Test: No
High School Diploma/Equivalent: Yes
Salary Lane: SSP06
Salary Schedules: Salary Schedules
ADMINISTRATIVE ASSISTANT II
SALARY SCHEDULE: SSP6
COST CENTER: DISTRICT-WIDE
QUALIFICATIONS:
- High School Diploma or equivalent.
- Minimum of one (1) year secretarial experience.
- Demonstrate proficiency in secretarial skills.
KNOWLEDGE, SKILLS AND ABILITIES:
Ability to meet and interact with the public. Proficiency in the use of computers and specific software. Knowledge of basic office equipment. General working knowledge of school and/or District. Ability to perform a multitude of clerical tasks and complete repetitive duties without close supervision. Ability to work alone or as part of a team. Good oral and written communication skills. Basic mathematical skills. Good organizational skills.
REPORTS TO:
Principal
District Administrator
JOB GOAL
To perform the duties and functions of the position so that the effectiveness and efficiency of the office is maintained.
SUPERVISES:
N/A
PERFORMANCE RESPONSIBILITIES:
- Perform secretarial and clerical tasks and manage the day-to-day processing of communications, records and secretarial duties within the office.
- Operate a variety of office equipment, including computer.
- Transcribe, create and type correspondence.
- Duplicate, assemble and distribute documents.
- Maintain office records and files.
- Process communications, including telephone calls, Faxes and mail.
- Assist staff and the public by answering routine questions, scheduling appointments and completing forms.
- Assist in preparing communications for students, parents, District staff and/or the public regarding various activities and announcements.
- Communicate effectively with public, students, coworkers and administration.
- Respond to inquiries and concerns in a timely manner.
- Assist in maintaining payroll records as assigned.
- Keep supervisor informed of potential problems or unusual events.
- Demonstrate initiative in the performance of assigned responsibilities.
- Model and maintain high ethical standards.
- Follow attendance, punctuality and proper dress rules.
- Maintain confidentiality regarding school matters.
- Maintain positive relationships with students, parents and staff.
- Participate in workshops and training sessions as required.
- Provide typing, filing, duplicating, inventory, record keeping and other general clerical duties for other school personnel as directed by supervisor.
- Perform data entry as necessary or assigned.
- Prepare all required reports and maintain all appropriate records.
- Follow all School Board policies, rules and regulations.
- Exhibit the interpersonal skills necessary as an effective team member.
- Demonstrate support for the School District and its goals and priorities.
- Sustained focus and attention to detail for extended periods of time.
- Perform other incidental tasks consistent with the goals and objectives of this position.
PHYSICAL REQUIREMENTS:
Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force as frequently as needed to move objects.
TERMS OF EMPLOYMENT:
Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be those established by the District.
EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.
Job Description Supplement No. 05
