Company Overview
National Logistics Services (NLS) is a dynamic logistics brokerage committed to providing comprehensive transportation solutions through a blend of human expertise and advanced software resources. Our philosophy emphasizes personalized service and innovative technology to deliver exceptional value to our customers and carriers alike.
Overview
We are seeking a detail-oriented and energetic Accounting Specialist to join our accounting team. This position will report directly to the Accounting Manager. Primary responsibility is to assist the accounting department with daily functions by performing entry level accounting dues including Accounts Receivables, Accounts Payables and Billing tasks. This position offers an exciting opportunity to develop your accounting expertise within a fast-paced logistics environment, utilizing a variety of financial software and systems.
Outline of Responsibilties
● Review and process incoming vendor invoices.
● Run billing reports to obtain reconcile what needs to be reviewed and processed.
● Reconcile incoming vendor invoices to load information to ensure all documentation is received and rates match vendor invoice total.
● Verify billing requirements are met for invoicing.
● Process and post daily invoices in our software.
● Monitor incoming emails and calls regarding various billing requests/issues and advise.
● Maintain and Update vendor files as needed
● Research, communicate, and resolve invoice discrepancies between the vendor and/or our agents
● Communicate with agents and supervisor on possible claims and vendor issues following outlined requirements.
● Communicate with our Accounts Receivable and Billing Departments regarding invoice disputes.
● Field incoming emails and calls to our AP department regarding various requests/issues
● Adhere to daily and weekly metrics outlined by supervisor.
● Assist in the process of daily payables and weekly check runs
● Process daily payables and submit payments to bank for approval.
● Process and age payables for vendors
● Process payable adjustments
● Assist and communicate with agents and AR department, monitoring customer requests and reconciling account discrepancies
● Assist in process of customer invoice adjustments (credit and debits as approved by supervisor) Maintaining a well organized audit trail for all adjustments and approvals with proper confirmation.
● Assist in reconciliation of payments received and applied accordingly based on remittance supplied by customer. Handle reconciliation of payments by email/phone to obtain proper remittance details if none are provided.
● Send weekly statements to customers and assist in account reconciliation and aging.
● Assist in running and processing weekly payroll and commission for employees.
Qualifications ● College Degree ● Equivalent working experience preferred.
Preferred Skills ● Proficient knowledge of Microsoft Excel
● General Accounting Knowledge & Quick Learning Skills
● Self Motivated in order to maintain daily/ weekly goals.
● Detail Orientated
● Ability to handle fast paced environment
● The ability to multi-task
Compensation: Salary along with the opportunity for growth and development with a fast-growing organization. ● Health care reimbursement ● Company 401K match ● Paid Vacation
Pay: $47,000.00 - $50,000.00 per year
Benefits:
- 401(k) matching
- Paid time off
Work Location: In person
