Office Assistant/Coordinator
Company: direct2you
Location: Englewood, CO
Pay: $23.00 / hour (40 hours/week)
Schedule: Full-Time | Hybrid (In-Office Monday–Thursday, Remote Friday)
Start Date: August 24th
About Us
We are a direct mail marketing company located in the Denver metro area, with over 30 years in the business. We are a full-service marketing firm offering one-stop-shop convenience, effective mailing strategies using proven tactics, full graphic design services, and back-end tracking capabilities. We offer premium products and connect businesses to their ideal customers. We take pride in providing the highest level of customer care, expertise, and operational support to ensure every campaign succeeds.
Job Description
Are you highly organized, detail-oriented, and brought to life by keeping things running smoothly? We are looking for a reliable, warm, and proactive Office Assistant/Coordinator to join our team.
This role is the heart of our workplace; ideal for a cheery team player with a "can-do" attitude who genuinely enjoys wearing many hats throughout the day. From maintaining a welcoming, hospitable environment to tackling steady, detailed-oriented task work, you are the person who ensures our daily office environment stays vibrant and organized.
Why You’ll Love This Role
As an Office Assistant/Coordinator at direct2you, you play a vital role supporting our dynamic Post Analytics team and back-end sales operations. This role is perfect for someone who believes no job is too small and takes pride in every aspect of their work.
A key part of your daily routine involves high-volume, manual coupon scanning and data entry. While repetitive, it is critical to our client campaign tracking. If you enjoy low-stress, heads-down focus time where you can put on your headphones, listen to a podcast, audiobook, or show, and get into a productive rhythm, you will thrive here! You get to leave every day knowing the office is in better shape than you found it, as an essential part of a team that truly values what you do.
Key Responsibilities
1. Scanning, Data & Analytics Support
- High-Volume Physical Scanning: Perform daily manual scanning of coupons with a strong focus on speed and meticulous accuracy.
- Data Entry & CRM Integration: Accurately input scanned records and campaign information into our database and CRM platform (Kintone).
- Digital Organization: Maintain a clear, logical, and easy-to-navigate digital filing system.
- Campaign & Post Analytics Support: Assist in generating campaign tracking summaries, mailing reports, and Post Analytics tracking on our platform.
2. Office Hospitality & Culture
- Common Area Care: Keep the kitchen, break areas, and common spaces clean, organized, and stocked with essentials.
- Event & Meal Coordination: Organize weekly catering, assist with light setup for team lunches, and manage client or employee gifting.
- Supply & Space Management: Proactively monitor and restock office inventory, organize sample proofs, and care for office plants.
- Proactive Ownership: Serve as a friendly point of contact who takes initiative; whether that means tidying a messy shelf or making a fresh pot of coffee before being asked.
- Logistics: Handle light lifting for grocery deliveries, package receipts, and office supply stocking.
Qualifications
- Experience: 2+ years of experience in an administrative, customer service, or office coordinator role.
- Technical Skills: Proficiency in Microsoft Office Suite (especially Excel) and experience working with CRM platforms and databases.
- Mindset: A positive, team-first attitude with strong hospitality energy and a genuine willingness to step in wherever help is needed.
- Attributes: High attention to detail, quick learner, excellent interpersonal skills, and a penchant for streamlined processes.
Training & Benefits
- Benefits: Full-time benefits package available after 90 days.
- Structured Onboarding: You will train directly with our administrative team and a dedicated trainer who will guide you through our core business platforms and workflows.
- Performance Reviews: We conduct structured 30-, 60-, and 90-day reviews with clear monthly objectives to ensure you have all the tools and support needed for long-term success.
Company Culture & Atmosphere
At direct2you, our culture is autonomous, hardworking, honest, and reliable. We take our work seriously while keeping the atmosphere fun, positive, and supportive. We provide complimentary snacks, beverages, and periodic team lunches to keep our staff refreshed and connected.
To Apply
Please submit your resume and cover letter through the Indeed portal. We look forward to meeting you!
Pay: $23.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Application Question(s):
- A core daily responsibility for this role involves spending hours doing manual, high-volume document scanning and detailed data entry. While it's low-stress (and headphones are welcome!), it requires steady focus and repetition. How do you maintain accuracy during routine, repetitive tasks?
- When the day gets chaotic, plans shift, or you're balancing interruptions with routine task work, how do you keep your energy upbeat, stay patient with different personalities, and ensure everyone around you still feels welcomed and supported?
- Can you share a quick example from a past job where you noticed something small that needed attention (a messy common space, low supplies, or an unorganized area) and took the initiative to take care of it without being asked?
Ability to Commute:
- Englewood, CO 80112 (Required)
Work Location: Hybrid remote in Englewood, CO 80112
