HR Coordinator
The HR Coordinator will support various areas of a busy, fast-paced HR Department, including, but not limited to, onboarding, benefits administration, payroll, and HRIS maintenance.
Key Responsibilities:
Onboarding / New Hire Processing:
- Monitor applicant tracking system for final “offer letter signed” confirmations.
- Generate onboarding link for incoming new hires, including following up with new employees to ensure completion prior to their first day.
- Submit new hire notification for system setups.
- Complete HRIS profile setup, including PTO, benefits, 401k eligibility, and position title.
- Manage new hire email communications, including “first day”, welcome, and benefit emails.
- Follow up and ensure completion of all new hire paperwork post start.
- Coordinate logistics for new hires in the corporate office.
- Coordinate compliance training, including follow up and confirmation of completion.
Payroll:
- Manage Employee Change Requests approvals in HRIS, including terminations, rate changes, etc., according to policy.
- Submit any ‘one-off’ adjustments as needed for payroll processing.
- Submit payroll processing email to the payroll team per deadline, including new hires, rate changes, and terminations, with corresponding PAFs.
- Enter 401k deductions per vendor report.
HRIS:
- Maintain accurate and up-to-date human resource files, records and documentation, including entering changes accordingly, such as rate changes, title changes, etc.
- Update labor allocations, as needed.
- Assist with time management system issues.
- Assist with general questions, including trouble shooting for time management and applicant tracking system.
Separation Processing:
- Enter separations accordingly into HRIS.
- Submit separation report to benefits broker once a week.
- Send separation notices.
General:
- Answer general inquiries and requests that come through from managers and employees.
- Special projects as assigned.
Qualifications & Skills:
- 3+ years related administrative and/or Human Resources experience.
- Proven planning and organizational skills.
- Excellent attention to detail.
- Ability to handle multiple tasks, being able to prioritize and take full ownership of tasks and projects from beginning to end.
- Forward thinking.
- Adaptable to change.
- Ability to work in a fast paced, busy, environment.
- Ability to work with different personalities, maintaining professionalism at all times.
- Ability to adjust priorities as circumstances dictate.
- Outstanding written and verbal communication.
- Paycor or other HRIS experience a +
This job description is intended to provide a general overview of the position and does not encompass all tasks or responsibilities that may be required. The duties and requirements of this role may be subject to change and additional duties may be assigned as needed.
