$500.00 sign on bonus (paid in three installments in the first year of employment) offered to new hire.
JFS provides Guardianship and Conservator services through our Personal Affairs Management Program to adults 18 and over with physical and/or mental disabilities. We are currently seeking a full-time Estate Administration Coordinator position to provide timely administration and closure of estates following the death of incapacitated clients.
Our employees are integral to the support we provide for the greater Hampton Roads community, and must support the vision, mission, and values of our agency.
People working at JFS are engaged, energetic, and emphatic. We are dedicated to the success and outcomes of our agency and have the energy to get the job done! We have compassion for people who come to us for help, and we are committed to ensuring that the support we provide is of the highest quality. If this sounds like you, we invite you to apply for a position within our Personal Affairs Management (PAM) program.
Would you like to work in a highly respected, employee-engaged environment? A place where people are passionate and committed to making our world a better place? Our wide range of social services help the most vulnerable people in our community who are facing mental health, behavioral and medical challenges.
BENEFITS OFFERED TO FULL-TIME EMPLOYEES INCLUDE:
· Generous Paid Holidays
· Generous Paid Time Off Accrual Rate
· Medical and Dental Insurance
· Agency Paid Long-Term Disability and Life Insurance
· Flexible Spending Account (FSA)
· Health Savings Account (HSA)
· 403b retirement annuity
· Employees may elect voluntary coverage for Short-Term Disability, Accident, Voluntary Life, etc.
· Client-oriented, team-supported work environment
The applicant must be extremely dependable and self-motivated. EOE, drug free, marijuana and alcohol-free workplace.
POSITION TITLE: Estate Administration Coordinator
IMMEDIATE SUPERVISOR: PAM Accounting Team Supervisor
DEPARTMENT: Personal Affairs Management (PAM)
Essential Duties and Responsibilities:
· Under the supervision of the Accounting Supervisor or designee, assist the Personal Affairs Management (PAM) Program with the timely administration and closure of estates following the death of incapacitated clients. Responsibilities include monitoring and updating estate cases, maintaining accurate and detailed documentation in the case management system, reviewing and organizing incoming mail related to deceased clients, notifying heirs when appropriate, and communicating with family members regarding estate qualification or the small estate process. Obtain and coordinate Medicaid estate recovery payoff information, prepare and submit unclaimed property reports, correspond with vendors, creditors, government agencies, and other interested parties to verify and resolve final account balances and liabilities, and ensure estates are closed in accordance with applicable Virginia law, Commissioner of Accounts guidance, and organizational policies and procedures.
· Assist PAM program in administration of decedent’s Estate.
· Notify benefit providers, financial institutions, government agencies, insurance companies, utilities, and other vendors of a client's death.
· In partnership with the assigned guardian representative monitor and coordinate the completion of the agency's due diligence efforts by contacting family members and other appropriate parties regarding the final disposition of the client's remains.
· Represent the agency in court during interpleader proceedings.
· Performing basic administrative tasks to include all agency required paperwork, statistical reporting, correspondence, and client related services.
· Scanning PAM client’s documents to electronic file keeping system Noteable and server.
· Maintain proficiency in check-writing, check deposit processing, and True Link account transfers, and provide backup coverage for these functions as needed.
· Performing all other duties as may be necessary or requested by supervisor or the Director of Finance.
· Complying with all Agency policies and applicable federal and state law, adherence to all elements of the compliance plan.
Knowledge and Skills:
· Ability to establish positive professional working relationships with clients and their families, co-workers, financial institutions, Commissioners of Accounts, vendors, and members of the community.
· Knowledge and office work experience
· Ability to work effectively with volunteers.
· Valid driver’s license required
· Proficient in use of Microsoft Office tools
Physical Requirements:
May include: lifting up to 25 pounds and standing for one hour at a time
Education and Experience:
· Combination of education and/or relevant work experience in banking, investments, accounting, business. Excellent written and verbal skills required.
Job Type: Full-time
Pay: $21.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Experience:
- Case management: 1 year (Preferred)
Work Location: In person
