Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be an integral parto f the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff, clients, and visitors alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where productivity thrives. This position offers an exciting opportunity to utilize your diverse skill set, including office management, customer service, and technical proficiency, to make a meaningful impact every day.
Duties
- The Administrative Assistant is primarily responsible for monitoring intake for Early Intervention (EI)/Preschool Special Education (PSE) services from the EI Hub/CPSE Portal to allow for the delivery of early intervention/preschool services in accordance with the Individualized Family Service Plan/Individualized Education Program IFSP/IEP.
- Administrative Assistant provides therapists, service coordinators, and teachers with the necessary Early Intervention Hub/CPSE Portal information, pediatrician scripts, and electronic billing portal updates per the IFSP/IEP.
- Aids the staff with necessary information to deliver services while fostering and supporting collaboration with families and staff in a professional manner.
- Manage front desk responsibilities, including greeting visitors and handling incoming phone calls with professionalism and courtesy
- Perform data entry and maintain accurate records through spreadsheets and filing systems
- Provide exceptional customer support by addressing inquiries via phone or email promptly and effectively
- Assist with office management tasks such as supply ordering, document proofreading, and maintaining office equipment
- Handle clerical tasks like word processing, document preparation, and ensuring proper phone etiquette
- Demonstrate proficiency with Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with the ability to prioritize tasks efficiently while managing multiple responsibilities
- Previous experience in Early Intervention or Preschool services is a plus! This role is perfect for someone eager to leverage their administrative expertise in a supportive environment that values proactive problem-solving, excellent communication skills, and a positive attitude. We’re committed to fostering growth and success for all team members—apply today to become an integral part of our team!
Pay: From $20.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person
