Wenaha Group is a Native American-owned construction management and consulting firm that provides project and program management services to public agencies, tribes, educational institutions, and community organizations. Guided by our core values of collaboration, transparency, and service, we help clients successfully plan, design, and construct projects that strengthen the communities they serve.
Construction Project Coordinator (PC)
Role
Wenaha Group, Inc. is seeking a Construction Project Coordinator for a full-time, on-site position in Pendleton, Oregon.
This role involves assisting and monitoring project plans, schedules, work hours, assisting with budget tracking, organizing and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner.
To be successful as a Construction Project Coordinator, you will need to be able to effectively communicate and collaborate with diverse groups of people, demonstrate a strong skill set for meeting tight deadlines, be competent in using software applications, including the Microsoft Office suite (Word, Excel, PowerPoint, SharePoint, and Teams), Bluebeam, project management software (ProCore, Autodesk Construction Cloud), and virtual meeting software (Zoom), and have exceptional verbal, written, and presentation skills.
Salary Range
$26.93 to $35.00 per hour depending on contribution, experience, and location.
Technical Competencies
- Support internal team members and external clients, subcontractors, and vendors that comply with Company procedures and standards.
- Efficiently and effectively process, organize, copy, and file project management-related forms and documents including RFI’s, submittals, contracts, cost documents, processing of change orders, and enter requests for payment.
- Receive, review, process and track all contractor and consultant invoices. Ensure proper approvals are obtained and submitted to clients on their required schedule.
- Work with project managers to track all costs for projects and ensure accuracy in our records and reporting.
- Assist project managers with submission of regulatory or funding requirements for individual projects.
- Accurately collect and organize information and data from project management systems, and other sources into Company reports.
- As necessary, set up and maintain user access, as well as the workflow of teams in ProCore (as assigned).
- Prepare project bid/RFQ solicitations for publication as assigned, maintaining detailed records for audit purposes.
- Assist project team members in bidding and closeout by efficiently managing the collection of documentation from trade partners.
- Assist with presentation and document preparation. Collaborate with multiple contributors to ensure all persons have the necessary input/information.
- Prepare non-technical correspondence (letters, memos, meeting notes, and proposals) and review outgoing materials for conformance with the Company’s brand standards, practices and formats.
- Assist with new hire process (local/project orientations, or as assigned).
- Provide support on complex internal calendar scheduling and ensure all participants are informed of critical information.
- Greet and assist incoming visitors providing a warm, welcoming environment.
- Assist with securing interpreting and translation supports in various languages as needed.
- Assist with meeting preparation: securing venue, catering if applicable, meeting supplies, and technology.
- Process and distribute mail and deliveries.
- Organization and supply inventory for all the office shared spaces.
- Project file archiving and storage.
- Support visiting internal team members needing conference rooms, offices, or workspaces.
- General technology support for all office equipment (copiers, plotters, phones, video conference, etc.)
- Demonstrate willingness and ability to work collaboratively and cross-functionally to obtain information or solve problems in support of the team’s goals.
- Exercise discretion and integrity with highly confidential and sensitive information.
- Actively participates in all aspects of the project-specific safety plan and culture.
- Read, interpret, and communicate construction drawings, specifications, addenda, ASIs, sketches, and other contract documents to support accurate field execution.
- Prepare, route, track, and follow up on RFIs to help resolve design, coordination, and constructability questions in a timely manner.
- Manage the submittal and shop drawing process, including maintaining submittal logs, reviewing for general conformance, coordinating design team responses, and distributing approved information to the field.
- Maintain current project document control systems so the project team has access to the latest drawings, specifications, RFIs, submittals, and change order documents.
- Support procurement tracking by coordinating long-lead materials, buyout documentation, delivery dates, and required approvals with the Project Manager.
- Assist with schedule updates, look-ahead planning, and coordination of general contractor activities to help identify constraints, delays, and required follow-up actions.
- Collaborate with the Project Manager to document daily progress, site conditions, quality observations, punch list items, and safety-related follow-up.
- Assist with change management by gathering backup documentation, tracking potential change items, supporting quantity takeoffs, and helping prepare change order requests.
- Support project closeout by tracking punch list completion, as-built documentation, O&M manuals, warranties, attic stock, training requirements, and final turnover materials.
- Other relevant support tasks as requested.
Qualifications
- At least three (3) years of relevant construction project management or related office admin experience is required for consideration.
- Open-minded, willingness to engage in learning new skills for continuous self-improvement in all aspects of the work.
- Ability to learn and use a variety of software, tools and systems necessary to meet business needs.
- High level of customer service to internal and external customers.
- Highly motivated with the ability to multi-task.
- Proficiency at the intermediate or higher level in MS Word and Excel.
- Strong organizational skills, attention to detail, and prioritization.
- Team focus with the initiative to work individually.
- Disciplined work ethic. Demonstrating initiative and ability to work independently.
- Excellent communication skills with diverse thinkers and areas of expertise.
- Ability to work with multiple managers.
- A high degree of accuracy and attention to detail under time-sensitive work completion deadlines.
- Ability to celebrate milestones and present oneself in a positive, amicable mindset.
Additional Requirements
- Employment is contingent upon successfully passing a Wenaha Group background check and, where required by specific clients, additional project-related background screening.
- Occasional regional travel may be required to support project and client needs.
Job Type: Full-time
Pay: $26.93 - $35.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Vision insurance
Application Question(s):
- Which Construction software are you most proficient with?
- Can you confirm you understand this role will be on-site (not hybrid) 5 days/week in our Pendleton region?
Experience:
- Construction Project coordination: 3 years (Required)
Work Location: In person
