Overview:
To provide administrative support to the Human Resources Department. To support the Human Resource function by providing a warm greeting and environment for all associates in the Associate Services Center.
Responsibilities:
- Assist with pre-screening of line position applicants.
- Assists with the completion reference checks on those applicants whom the hotel has identified as potential employees.
- Make appointments with department heads and candidates for interviews.
- Assist with processing of new hire paperwork.
- Maintain job requisition and associates logs.
- Ensure all P.I.F.'s have the appropriate signature for processing.
- Enter all associate data into Dayforce
- Maintain orderliness of office supplies and equipment.
- File and maintain files.
- Answer phones and phone inquiries.
- Type memos and other correspondence.
- Surface all managerial/hourly reviews, with appropriate forms to appropriate manager at least one month in advance of actual review date. Track and monitor timely completion.
- Assist HR Director and Manager in the training of the Hotel Orientation Program.
- Collect, sort and distribute office mail.
- Administer employee benefit information, educate associates on benefits process, and assist in annual open
enrollment.
- Support off boarding process by: terming all personnel files and maintaining exit interview log.
- Responsible and coordinate all associate event functions.
- Maintain correct records of all associates anniversary dates and birthdays to receive positive recognition by
the company.
- Serve as initial point of contact in office, support associates, arrange meetings and appointments, track and manage calendars, answer and direct all incoming: calls, faxes, and emails.
- Coordinate Career Fair in different universities.
- Complete other duties as assigned by management.
Qualifications:
- Relevant hospitality and/or customer service/administrative experience
- Accounting/ Finance experience preferred.
- College Degree; Preferably in hospitality or human resources management
- Highly motivated self starter focused on quality, organization, guest service and teamwork.
- High level of written and verbal communication skills.
- Computer proficiency; specifically with Microsoft Office and Windows.
- The ability to work in a fast paced high pressure work environment while executing delegated tasks and assignments
- Highly motivated self starter focused on quality, organization, guest service and teamwork.
- Fluent in other languages, Spanish or Chinese preferred.
