Job Title: Purchasing Assistant
Location: San Antonio, TX, 78251
Employment Type: Full-Time
Pay: $21/hr
Position Summary
The MRO Buyer is responsible for managing all purchasing activities for the Maintenance and Refrigeration departments. This role ensures the timely procurement of parts, materials, and services while maintaining strong alignment between Maintenance, Refrigeration, Accounts Payable, Accounts Receivable, and Inventory Control teams. The MRO Buyer plays a critical role in supporting departmental efficiency by managing purchase orders, coordinating vendor services, tracking capital requests, and providing weekly financial and inventory reports.
Job Responsibilities
- Purchasing & Procurement.
- Create, issue, and manage purchase orders for Maintenance and Refrigeration departments.
- Source and procure parts, materials, and services in compliance with company policies.
- Negotiate pricing, terms, and lead times with suppliers to ensure cost-effectiveness.
- Coordinate vendor services to minimize operational downtime.
- Finance & Compliance Coordination.
- Partner with Accounts Payable and Accounts Receivable to align purchase orders and invoices for timely payment.
- Review and resolve invoice discrepancies with vendors and finance teams.
- Maintain accurate purchase documentation for audits and compliance.
- Inventory & Reporting.
- Work with inventory clerks to maintain accurate stock levels and records.
- Track and report weekly open invoices, PO statuses, and departmental inventory values.
- Monitor capital project purchasing and support capital request documentation.
- Operational Support
- Collaborate with Maintenance leadership to identify and fulfill purchasing needs.
- Provide administrative and logistical support for vendor-managed projects.
- Enhance communication between Maintenance, Refrigeration, and Finance departments.
Physical & Work Environment Requirements
- Primarily office-based with occasional visits to the manufacturing floor.
- May require light lifting (up to 50 lbs.) and walking in industrial environments.
Performance Metrics
- On-time purchase order creation and fulfillment.
- Reduction of invoice discrepancies and processing delays.
- Accuracy of weekly inventory and financial reporting.
- Vendor responsiveness, reliability, and cost-effectiveness.
Education & Experience
- Bachelor’s degree in Engineering, Supply Chain Management, or a related field is preferred; equivalent work experience will be considered.
- 3+ years of purchasing or procurement experience, preferably in a manufacturing or maintenance environment.
- Proficiency with NetSuite ERP or similar systems.
- Strong understanding of purchase order creation, inventory management, and invoice reconciliation.
- Experience in food manufacturing or industrial maintenance environments preferred.
- Knowledge of capital expenditure processes and budget tracking.
- Familiarity with vendor sourcing and negotiation practices.
Key Competencies
- Accuracy and attention to detail.
- Vendor relationship management.
- Cross-functional collaboration.
- Problem-solving and issue resolution.
- Financial and operational reporting.
