Important Recruitment Information for this vacancy
Job Posting closes: Open Until Filled
Required documents (as listed in Qualifications and Required Documents sections) must be uploaded by close date. Incomplete applications may not be considered.
Agency Information
Kansas Department for Children and Families | www.dcf.ks.gov
Prevention and Protection Services
Northeast Region / Topeka Service Center
About the Position
Who can apply: External
Classified/Unclassified Service: Unclassified
Full-Time/Part-Time: Full-Time
Regular/Temporary: Regular
Work Schedule: Monday-Friday
Eligible to Receive Benefits: Yes
Veterans' Preference Eligible: Yes
Compensation: $15.91 Hourly; $33,092.80 Annually
Employment Benefits
In addition to the starting salary, the State of Kansas offers a significant benefits package that is available the first day of employment. All benefits eligible, full-time employees may elect to enroll in:
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Health Insurance including medical, dental, vision (plus optional partner/dependent coverage at reduced cost)
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Creation of and contribution to your personal KPERS defined Retirement benefit
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9-10 paid, annual holidays
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12 paid, annual vacation days
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12 paid, annual sick days
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1 paid Discretionary Day
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Your personal life insurance policy equal to 150% of your starting salary
- This benefits package represents additional annual compensation.
Visit the Employee Benefits page for more information.
Position Summary & Responsibilities
The Kansas Department for Children and Families is hiring innovators and leaders. If you believe people have the capacity to progress, succeed, grow, and do well in life, you can discover your purpose here! Find more than just a job with DCF. You can be part of the growth and opportunity for our team to help serve the individuals and families in your community. Thrive With Us and find your career and purpose!
Monitors the KIPS computer system to keep track of worker assignments; assigns intakes to Child Protection Specialists; sends referrals for Foster Care, Family Preservation and Family Services; assembles files for Child Protection Services (CPS) staff; responsible for answering phone calls; responsible for organization of the CPS file room.
View the full position description:
Qualifications
Minimum Qualifications: *If a driver’s license is required, a copy must be sent to your recruiter following the interview.* High School diploma or equivalent. Driver’s License is required and must be maintained throughout employment.
Preferred Qualifications: One year of independent clerical work experience to include utilizing computers and modern office equipment.
Post-Offer, Pre-employment Requirements:
Security Clearance: A background check (KBI - criminal background, welfare fraud, driver's license and Child/Adult Abuse and Neglect Central Registry) is required for all positions with the Department for Children and Families (DCF) as a condition of employment, which may include fingerprinting and FBI check. Security clearance must be obtained prior to employment with DCF. Must maintain security clearance throughout employment.
Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.
If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199.
Kansas Department of Revenue - Tax Clearance Frequently Asked Questions
Recruiter Contact Information
Please reference Job ID Number: 221577
Job Application Process
First Sign in or register as a New User.
Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
Start your draft job application, upload other required documents, and Submit when it is complete.
Manage your draft and submitted applications on the Careers> My Job Applications page.
Check your email and My Job Notifications for written communications from the Recruiter.
Email – sent to the Preferred email on the My Contact Information page
Notifications – view the Careers> My Job Notifications page
Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"
Required Documents* for this Application to be Complete
Upload these on the Careers - My Job Applications page
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State of Kansas online application
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Resume
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Cover letter
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Legible copy of valid driver’s license (if driver’s license is required)
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Transcripts** (if educational requirements are listed for this position)
**If degree is a requirement listed, transcript must show proof of graduation or degree obtained. -
DD214 (if you are claiming Veteran’s Preference)
- Required documents must be uploaded by close date. Incomplete applications may not be considered.
Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”.
How to Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Veteran’s Preference
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785) 296-7712, scanned and emailed to [email protected], or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
E-Verify: DCF participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Full Position Description:
No. Each Task and Indicate Percent of Time
The incumbent is expected to demonstrate a commitment to customer service and will participate fully in team activities in support of the Agency mission. The position also requires a commitment to work effectively with all other Prevention and Protection Services (PPS) Units and DCF Divisions in providing a harmonious work environment that is conducive to improving agency outcomes, office operations and a productive working relationship in the community. This position may be required to provide coverage in other service centers within the assigned region.
Administrative Support
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Employee shall lend administrative support by assisting the Child protection specialist (CPS) and Supervisor with completion of forms and maintenance of case files in KIDS.
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Employee shall begin the paperwork for referrals to family first, family preservation, and foster care- completing data entry in Carematch, creating the medical card, releases of information and then submitting the referral to the appropriate agencies within a time frame given by their supervisor. Employee will ensure all demographic information is completed and all required attachments are included, and forms are correct.
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Employee will assist Assessment and Prevention CPS units with completing case specific forms, case plan checklists, files case related materials and assists in maintaining case files. This includes receipt of documents and maintenance of files for closed cases and the review of files and purging of documents in preparation for shipment to archives for storage.
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Labels and organizes unit files.
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Collects and distributes all unit mail, faxes and other correspondence, including PPS 2012’s and attempt to locate letters.
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Answers the phone as needed and helps direct customers to the correct person ad makes reports if needed.
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Screens callers and visitors while providing information or direction for customers as needed.
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Creates letter templates, database tables and spreadsheets.
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Scans paper documents in pdf format and uploads into the Kansas Initiatives for Decision Support system (KIDS).
Clerical Support
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Tracks data for unit and the division utilizing spreadsheets and data systems.
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Monitors and serves as a scheduler for intakes to assure timely assignment from the Kansas Intake/Investigation Protection system (KIPS) and add cases into KIDS timely.
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Utilizes computer systems and multiple databases to research, investigate and document information on new intakes as a supplement to the CPS’ intake information missing on the PPS 1000. Complete required background checks as requested on all adults in the home of assigned intakes.
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Assists CPS in gathering case information, researching community resources available to assist families, creating resource packets per case specific needs.
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Coordinate case transfer between appropriate DCF offices, in consultation with CPS supervisor.
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Prepares new files by ensuring all required documents are included; 1000, 1001,1002 along with adding needed forms such as but not limited to: 2019’s, Plan of Safe Care, Safe Sleep, Release form PPS 0100, ISP forms, Request to Interview Children at School PPS 2000, PPS 1010, PPS 2010, Safety Plan and identified documents needed to support the case. Will create a grab and go packet for specific cases to be available for staff when they get a case assigned.
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Organizes copies and gathers information for meetings, case reviews and audits as requested by the Assessment and Prevention Services Administrator.
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Gathers information in response to court orders, other case records requests, processes journal entries received from the court and contacts community providers to obtain information as requested by the CPS and CPS Supervisors.
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Participates in and takes minutes for unit meetings.
Other Duties
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Aids clients who want to make a report of abuse/neglect by providing the phone number & location necessary to make a report directly to Kansas Protection Report Center (KPRC)
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Provides back-up support for CPS Supervisor as assigned on specific cases.
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Attend all training, unit meetings, individual conferences and workgroups as required and assigned.
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Provide support in absence of other team members within the role.
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Will ensure all PPS forms are ordered and maintained.
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Will make requests for office supplies to the appropriate person.
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Complete all other duties as assigned.
