Job Summary
We are seeking a part-time leading to full-time, dynamic and organized Office Assistant to join our team! This vital role combines front desk responsibilities with administrative support, ensuring our office runs smoothly and efficiently. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills to create a welcoming environment for visitors and provide seamless support to staff. This position offers an exciting opportunity to develop your office management skills while contributing to a professional and positive workplace atmosphere.
Responsibilities
- Greet visitors, clients, and vendors with professionalism and warmth, ensuring they feel welcomed and attended to promptly
- Manage multi-line phone systems, directing calls accurately and courteously while providing exceptional customer service
- Perform data entry tasks with accuracy using productivity software such as Microsoft Office Suite and our Proprietary Software
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents and records
- Support office management activities including calendar management, appointment scheduling, and basic bookkeeping using QuickBooks
- Assist with clerical tasks such as proofreading documents, preparing reports, and managing office supplies to ensure a well-stocked workspace
Qualifications
- Proven experience in office administration or clerical roles
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), QuickBooks, and data entry skills
- Excellent phone etiquette and professional communication skills
- Demonstrated organizational skills with the ability to prioritize tasks effectively in a fast-paced setting
- Technical proficiency in office management tools such as multi-line phone systems, calendar management software, and basic bookkeeping programs like QuickBooks
- Experience in customer service or front desk roles is highly desirable
- Ability to handle sensitive information discreetly while maintaining professionalism at all times
Join us in creating a welcoming environment where professionalism meets efficiency! This role is perfect for motivated individuals eager to grow their administrative expertise while supporting a vibrant team. We value your contribution and are committed to fostering a positive work environment that encourages development and success.
Pay: From $17.50 per hour
Benefits:
- Flexible schedule
- Paid time off
Experience:
- QuickBooks: 3 years (Required)
- Microsoft Outlook: 1 year (Required)
- Microsoft Excel: 3 years (Required)
Work Location: In person
