Onsite Sub/Administrative Support Job Description
26-27 School Year
Job Description: Onsite Sub/Administrative Support
Reporting to: School Principal or another administrator as designated by the Principal
FLSA Status: Full-time, Non-exempt, 10 month
Who we are:
Bright Star Schools is a free, publicly funded and open enrollment non-profit organization with nine public charters in urban Los Angeles. Across all of our Bright Star sites, over 90% of our students are eligible for free and reduced lunch.
Our mission is to provide holistic, inclusive support for all students to achieve academic excellence and grow their unique talents so that they find joy in higher education, career, and life. Bright Star students will become leaders who act with integrity and champion equity to enrich our communities and the world. The framework to our success is our core operating principles, which are Integridad, Ubuntu, Kohyang (고향), and Growth.
Our educators join a family that is passionate and committed to developing all students to become well-rounded citizens. We offer small class sizes, comprehensive coordinator support, and numerous collaboration opportunities across the organization and within school sites. We strongly believe in listening to all stakeholders’ voices, and we work to increase teaching practice and effectiveness through our data-driven and feedback-derived professional development.
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Bright Star Schools is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, sexual orientation, national or ethnic origin, age, disability, pregnancy, or veteran status.
Role Summary:
What you’ll do
Basic Components of the Job Description for the Onsite Sub/Administrative Support position include (but are not limited to):
Whole School Responsibilities
Serves as the primary substitute for all teachers at the school site.
Follows classroom systems/procedures established by the classroom teacher, and manages student behavior in alignment with schoolwide practices to ensure all students are fully engaged in learning.
Uphold Bright Star Schools’ mission and values
Demonstrate genuine care for all students
Embrace existing school-wide management systems and promote high standards of behavior
Collaborate with school leaders, providing input to improve Bright Star programs
Actively participate in professional development sessions
Communicate professionally with peers, supervisors, parents, and students
Commit to a longer school day and calendar year
Adhere to Bright Star’s professional attire guidelines
Supervise bathroom breaks and participate in rotating detention supervision
Uphold attendance procedures each period using School Information Systems (SIS)
Enthusiastically participate in school-wide culture events (i.e., Songfest, academic assemblies, and Field Day)
Perform other duties as assigned
Instructional Responsibilities
Adhere to Bright Star curriculum maps and guidelines
Create weekly lesson plans/overviews
Plan rigorous lessons aligned to the California State and/or California Common Core standards
Differentiate lesson plans for a variety of learners (kinesthetic, gifted students, English Language Learners, and/or students with IEPs, etc.)
Implement feedback from administrator regarding lesson plans and/or execution
Establish and maintain positive classroom environment
Implement Bright Star’s Expected School Learning Results
Support instruction with school-wide supplemental programs (i.e., Reading Counts/Study Island)
Maintain grade books and meet reporting deadlines (i.e., OT/CU or progress reports)
Communicate with families regarding student academics and behavior
Collaborate with Special Education Team
Use planning periods for the advancement of student academics
Tutor students in need of remediation
Perform other adjunct duties
When not serving as a classroom substitute:
Support in the collection and maintenance of applications for admission, cumulative records, forms, and other documents; secure missing forms; and ensuring the confidentiality of all student records and information.
Support in entering student enrollment data and update all student records, including student registration and attendance, using the school's student management software.
Ensure that the school's physical environment is at all times neat and orderly, including but not limited to the reception/administrative area, waiting area, copier room, supplies closet, records room, and teacher center.
Translate as needed in oral and/or written form.
Attend student Individualized Education Plan meetings as an admin designee.
Support student in-school suspension days as the teacher on record.
Support with before and afterschool supervision.
Support with Independent Study as needed.
Support teacher grading for long term in house subbing assignments.
Support document creation and distribution for school-wide events and initiatives.
Assist the Dean of Operations with planning and preparing for school events and activities.
Perform all duties designated by the Dean of Operations for the school's successful functioning.
Any other duties as assigned.
What you’ll Bring
Minimum:
Bachelor’s degree
CA 30 Day Emergency Substitute Credential required
Possession of either Bilingual, Cross-Cultural, Language and Academic Development (BCLAD) certificate; Cross-Cultural, Language and Academic Development (CLAD) certificate; Bilingual Certificate of Competence (BCC); or Language Development Specialist (LDS) certificate desirable
Desired (but not required) in order of importance:
Teacher Traits:
Belief that every child is deserving an excellent education which prepares him/her for college and life beyond
Demonstrated ability to teach whole child in an inclusive setting using modifications and accommodations
Willingness to receive feedback, engage in frequent dialogue and ability to self-reflect
Life-long learner
Collaborative
Belief in data-driven instruction
Firm, kind approach to managing student behavior
Technologically competent
Entrepreneurial spirit and creative problem solver
Sense of humor and love of teaching
Cognitive & Behavioral Competencies
Must be able to analyze written, spoken, visual, and other sensory stimuli
Must have ability to understand and analyze written and spoken English
Must be able to cope effectively with stressful situations and time constraints
Must be able to make sound judgments based on available information
Must be able to engage in frequent student/parent/coworker contact
Must be able to remain calm in emergency situations
Must be able to perform effectively under pressure and tight deadlines
Must be able to maintain accuracy in tasks requiring meticulous attention to detail
Must have flexibility to adapt to changing priorities and work demands
Must be able to logically solve problems
Must be able to provide and follow detailed written and verbal instructions
Must be able to build and maintain positive working relationships with colleagues and students
Must demonstrate strong communication and interpersonal skills
Must have a passion for student success
Must demonstrate strong organizational Skills
Working Conditions/Work Environment
While performing the duties of this job, the employee is generally expected to work indoors in typical school and office environments. This position involves:
Occasional exposure to extreme or varying temperatures.
Occasional exposure to outdoor elements such as sun, precipitation and wind or wet/humid surroundings.
Occasional/ exposure to loud noise, fumes, smoke, dust.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job.
Prolonged sitting/standing.
Frequent walking.
Must be able to occasionally/frequently lift, carry push, and/or pull objects of not more than 20 pounds.
Must be able to frequently bend, kneel, stoop, crouch, climb, crawl, and/or squat.
Frequent reaching and twisting, including reaching above shoulder height
Manual dexterity, and finger/wrist and hand repetitions are needed; frequent repetitive motion; frequent writing and typing; frequent grasping, holding and reaching.
Frequent computer use, including use of keyboard and mouse.
Speaking and hearing are essential to the communication needs of the position; constant hearing and speaking in person and on the phone, via remote video teleconferencing platforms.
Must be able to be physically present at the worksite and occasionally travel for meetings or conferences.
What we offer:
Salary: Based on years of experience
Location: Los Angeles, CA
Benefits: Health, dental, vision, STRS retirement matching, life insurance, optional 403b plan, sick and vacation paid time off, and holidays.
Please note:
Effective January 1, 2025: Under Education Code section 44939.5, you must provide a complete list of all prior employment with any school district, county office of education, charter school, or state special school, including part-time and substitute roles. You can provide your complete prior employment history within the work experience section of the application. Failure to disclose this information may be considered dishonesty in the hiring process or during employment.
What you’ll Bring
Minimum:
Bachelor’s degree
CA 30 Day Emergency Substitute Credential required
Possession of either Bilingual, Cross-Cultural, Language and Academic Development (BCLAD) certificate; Cross-Cultural, Language and Academic Development (CLAD) certificate; Bilingual Certificate of Competence (BCC); or Language Development Specialist (LDS) certificate desirable
Desired (but not required) in order of importance:
Teacher Traits:
Belief that every child is deserving an excellent education which prepares him/her for college and life beyond
Demonstrated ability to teach whole child in an inclusive setting using modifications and accommodations
Willingness to receive feedback, engage in frequent dialogue and ability to self-reflect
Life-long learner
Collaborative
Belief in data-driven instruction
Firm, kind approach to managing student behavior
Technologically competent
Entrepreneurial spirit and creative problem solver
Sense of humor and love of teaching
Cognitive & Behavioral Competencies
Must be able to analyze written, spoken, visual, and other sensory stimuli
Must have ability to understand and analyze written and spoken English
Must be able to cope effectively with stressful situations and time constraints
Must be able to make sound judgments based on available information
Must be able to engage in frequent student/parent/coworker contact
Must be able to remain calm in emergency situations
Must be able to perform effectively under pressure and tight deadlines
Must be able to maintain accuracy in tasks requiring meticulous attention to detail
Must have flexibility to adapt to changing priorities and work demands
Must be able to logically solve problems
Must be able to provide and follow detailed written and verbal instructions
Must be able to build and maintain positive working relationships with colleagues and students
Must demonstrate strong communication and interpersonal skills
Must have a passion for student success
Must demonstrate strong organizational Skills
Working Conditions/Work Environment
While performing the duties of this job, the employee is generally expected to work indoors in typical school and office environments. This position involves:
Occasional exposure to extreme or varying temperatures.
Occasional exposure to outdoor elements such as sun, precipitation and wind or wet/humid surroundings.
Occasional/ exposure to loud noise, fumes, smoke, dust.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job.
Prolonged sitting/standing.
Frequent walking.
Must be able to occasionally/frequently lift, carry push, and/or pull objects of not more than 20 pounds.
Must be able to frequently bend, kneel, stoop, crouch, climb, crawl, and/or squat.
Frequent reaching and twisting, including reaching above shoulder height
Manual dexterity, and finger/wrist and hand repetitions are needed; frequent repetitive motion; frequent writing and typing; frequent grasping, holding and reaching.
Frequent computer use, including use of keyboard and mouse.
Speaking and hearing are essential to the communication needs of the position; constant hearing and speaking in person and on the phone, via remote video teleconferencing platforms.
Must be able to be physically present at the worksite and occasionally travel for meetings or conferences.
