Position Summary
Upholds the Core Values as determined by the management team. Primary responsibility for all positions with Kane’s Ace Hardware is to Amaze Every Customer Every Time. This position handles several key responsibilities including all internal accounting, accounts payable, general office management and payroll. Additional duties include general office management.
Essential Duties and Responsibilities:
● Set up and maintain customer accounts
● Collect on past due accounts
● Post customer payments
● Always provide professional and courteous customer service
● Reconcile all cash tills for cash over and shorts for cashiers and record deposits
● Daily deposits, change orders
● Keep up with dropship vendor merchandise and reorder when needed
● Input purchase orders from vendors
● Reconcile purchase orders to invoices.
● Reconcile Ace statement
● Reconcile all payables for Owner’s approval
● Complete proper procedures as assigned by accountant for month and end of year closing
● Assist with coordinating and executing instore events
● Assist Store Manager with inventory maintenance and accuracy
● Assist staff with inventory questions, issues
● Maintain store and office supplies
● Coordinate team training
- Assist the Store Manager in achieving the stores KPI goals
Payroll
● Process payroll and post transactions (e.g. cash disbursements, labor allocation, etc.)
● Enter newly hired associates into payroll, including all deductions
● Verify that all paperwork is submitted and filed for each new hire
● Track Paid Time Off (PTO) hours into payroll
Office Management
● Negotiate and maintain outside indirect expense vendor contracts (e.g. waste management, utilities, loss prevention, etc.)
● Oversee office and store IT equipment by determining the need for repairs, contact the needed repair person and order any required replacement parts.
● Obtain competitive quotes from multiple suppliers for new equipment/services.
● Maintain safety and inspection compliance standards
● Produce promotional collateral and create business graphics for office and store use.
● Assist other office team members as needed.
- Assist customers as needed
Required Knowledge, Skills and Abilities:
● Experience in office management, bookkeeping and store operations
● Knowledge of retail computer systems, Epicor preferred
● Technically proficient in computer systems including Microsoft Office and related software,
● Excellent written and verbal skills
● Excellent communication skills, exceptional organizational ability, high attention to detail, and ability to multi-task
● Cooperative team player with exceptional interpersonal skills
● Commitment to service excellence and customer satisfaction
Physical Requirements
The minimum physical requirements for this position include:
● Ability to stand for an extended period of time, walk, reach, and bend to perform job duties
● Move and handle merchandise up to 40 pounds, and fixtures throughout the store, which entails lifting and perform all functions as set forth
Job responsibilities may change based on the needs of the business.
Pay: $17.85 - $22.66 per hour
Benefits:
- 401(k)
- 401(k) matching
- Employee discount
- Paid time off
Education:
- High school or equivalent (Required)
Experience:
- Microsoft Office: 3 years (Required)
- Administrative experience: 2 years (Required)
- Data entry: 2 years (Required)
Work Location: In person
