Full-Time/Part-Time Personal Administrative Assistant (Encino)
We’re looking for a highly organized, proactive Personal Administrative Assistant to work directly with the owner, supporting both personal and business-related day-to-day operations.
The owner is willing to be flexible regarding scheduling, open to a part-time to full-time basis. Most work will primarily take place from a home office located in Encino, with occasion travel to Downtown Los Angeles as needed.
This is not a traditional office admin role - this position is about helping keep everything organized, moving, and handled efficiently.
What You’ll Be Doing
- Manage scheduling, calendar, and daily coordination
- Handle emails, follow-ups, and ongoing communication
- Assist with both personal and business-related tasks
- Organize and maintain systems (documents, trackers, workflows)
- Manage and update Google Sheets and internal tracking systems
- Assist with expense tracking, invoicing, and basic bookkeeping (QuickBooks or similar)
- Support document workflows (Google Doc or similar platforms)
- Coordinate projects, deadlines, and logistics as needed
- Support social media (posting, organizing content, light engagement)
- Assist with basic content editing (Reels, Canva, short-form content)
- Help bring structure and organization to fast-moving priorities
What We’re Looking For
- Highly organized and detail-oriented
- Tech-savvy - comfortable with Google Workspace (Sheets, Docs, Drive) and learning new tools quickly
- Comfortable with basic bookkeeping tasks (expense tracking, invoicing)
- Strong understanding of social media (Instagram, TikTok, etc.)
- Comfortable with basic editing for social media (Canva, simple video edits)
- Marketing mindset is a plus, but not required
- Able to multitask, prioritize, and stay ahead without constant direction
- Strong communication skills
- Discreet, trustworthy, and professional
- Reliable and consistent
- Must have a car
Preferred Experience
- Prior experience as a personal or administrative assistant
- Experience supporting a business owner or fast-paced environment
- Familiarity with QuickBooks or similar tools
- Exposure to content creation or social media workflows
What Success Looks Like in This Role
- You keep things organized without being asked
- You anticipate needs and handle tasks proactively
- Communication is clear, quick, and consistent
- You make day-to-day life and operations run smoother
- You bring structure to moving parts
Work Style
- Full-time
- Primarily based in Encino (in-person, home-based work environment)
- Occasional work from nearby office locations as needed
- Hands-on, fast-paced environment
- You’ll be working directly with the owner on daily priorities and tasks - strong communication, trust, and professionalism are essential
Send your resume along with a short note about your experience and why you’d be a strong fit.
Job Type: Full-time or Part-time
Pay: $22.00 - $28.00 per hour
Work Location: In person
