The Ballard House Project is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to serve as the operational backbone of the organization. This role works directly with the Executive Director and plays a critical part in ensuring the smooth day-to-day functioning of the organization.
The Administrative Assistant will help streamline operations, manage communications, support donor engagement, and assist with marketing efforts—allowing leadership to focus on fundraising, program development, and strategic initiatives.
This position is ideal for a self-starter who thrives in a collaborative, mission-driven environment and has a passion for nonprofit work and community engagement.
Administrative & Office Management
Manage and maintain the Executive Director’s calendar, including scheduling meetings, appointments, and organizational events
Organize and maintain both physical and digital filing systems, ensuring accuracy, accessibility, and confidentiality
Coordinate logistics for meetings, including agenda preparation, presentation materials, audio/visual setup, and follow-up communications
Communications & External Relations
Draft, edit, proofread, and distribute correspondence, press releases, and organizational communications
Donor Relations & Development Support
Prepare and manage donor communications, including acknowledgment letters, newsletters, and fundraising appeals
Assist in the creation and distribution of marketing materials such as brochures, flyers, newsletters, and annual reports
Manage and update social media platforms (Facebook, Instagram, LinkedIn, X) with engaging and mission-aligned content
Required Education and Experience
Required Skills and Abilities
Technical Skills & Competencies
Job Title: Administrative Assistant
Location: 1420 7th Avenue North, Birmingham, AL 35203, United States
Pay Range: $36,500 – $38,500 annually
Job Type: Full-Time
Company: The Ballard House Project, Inc.
The Ballard House Project, Inc. is a mission-driven nonprofit organization dedicated to strengthening the community through impactful educational and cultural programs, partnerships, and outreach initiatives. Supported by a network of donors, patrons, and community stakeholders, the organization is committed to preserving history, fostering engagement, and creating meaningful experiences for the community.
The Ballard House Project is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to serve as the operational backbone of the organization. This role works directly with the Executive Director and plays a critical part in ensuring the smooth day-to-day functioning of the organization.
The Administrative Assistant will help streamline operations, manage communications, support donor engagement, and assist with marketing efforts—allowing leadership to focus on fundraising, program development, and strategic initiatives.
This position is ideal for a self-starter who thrives in a collaborative, mission-driven environment and has a passion for nonprofit work and community engagement.
Administrative & Office Management
Manage and maintain the Executive Director’s calendar, including scheduling meetings, appointments, and organizational events
Organize and maintain both physical and digital filing systems, ensuring accuracy, accessibility, and confidentiality
Coordinate logistics for meetings, including agenda preparation, presentation materials, audio/visual setup, and follow-up communications
Communications & External Relations
Draft, edit, proofread, and distribute correspondence, press releases, and organizational communications
Donor Relations & Development Support
Prepare and manage donor communications, including acknowledgment letters, newsletters, and fundraising appeals
Assist in the creation and distribution of marketing materials such as brochures, flyers, newsletters, and annual reports
Manage and update social media platforms (Facebook, Instagram, LinkedIn, X) with engaging and mission-aligned content
Required Education and Experience
Required Skills and Abilities
Technical Skills & Competencies
Why Join The Ballard House Project?
This is more than an administrative role—it’s an opportunity to be part of a purpose-driven organization making a tangible impact in the community. You’ll play a key role in supporting programs, strengthening relationships, and helping advance a meaningful mission.
