Job Overview
We are seeking a dynamic and highly organized Front Office Coordinator to serve as the welcoming face of our organization. In this pivotal role, you will manage front desk operations, coordinate administrative tasks, and ensure seamless communication across departments. Your energy and professionalism will create a positive first impression for visitors and clients while supporting the smooth functioning of daily office activities. This paid position offers an exciting opportunity to develop your administrative skills in a vibrant, team-oriented environment.
Duties
- Greet visitors, clients, and vendors with enthusiasm and professionalism, ensuring a positive first impression.
- Manage multi-line phone systems, directing calls efficiently and providing exceptional customer support.
- Handle all front desk responsibilities including answering inquiries, scheduling appointments, and maintaining visitor logs.
- Perform data entry and maintain accurate records using spreadsheets, Microsoft Office applications.
- Organize and manage office supplies, correspondence, and incoming/outgoing mail to support daily operations.
- Assist with calendar management and scheduling for staff members to optimize time utilization.
- Support office management tasks such as filing, proofreading documents, and maintaining organizational systems to enhance productivity.
Requirements
- Proven experience in office management or administrative roles with strong clerical skills.
- Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software.
- Experience with data entry, spreadsheets, and document proofreading to ensure accuracy.
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
- Exceptional customer service skills combined with professional phone etiquette and clear communication abilities.
- Bilingual, English and Spanish required.
- Demonstrated ability to handle confidential information discreetly while maintaining high levels of efficiency.
Join us as a Front Office Coordinator where your proactive approach will make a meaningful difference every day! Your organizational prowess combined with excellent communication skills will help us create a welcoming environment while supporting our team’s success.
Pay: $16.50 - $18.00 per hour
Experience:
- Customer service: 2 years (Preferred)
Language:
Work Location: In person
