Job Description:
We are seeking a highly organized and detail-oriented Accounting & Business Operations Administrator to support daily business operations in a fast-paced professional environment. This role focuses on operational coordination, administrative support, and cross-department communication to ensure efficient and well-organized business processes.
The ideal candidate is a dynamic multitasker who can manage multiple priorities while maintaining strong attention to detail. This position requires someone who demonstrates a professional appearance and business-minded approach when interacting with customers, vendors, and internal teams. The role also requires someone who is highly proficient in core accounting activities, including Accounts Receivable (AR), Accounts Payable (AP), and auditing support, while contributing to broader operational support.
This role is well suited for someone who enjoys working in a varied, fast-paced environment where organization, communication, and problem-solving are key to keeping operations running smoothly.
Responsibilities:
- Support leadership with reports, scheduling, documentation, and operational tasks
- Coordinate daily business and administrative operations
- Manage and support accounts payable and accounts receivable processes
- Review invoices, payments, and financial records for accuracy and completeness
- Assist with auditing activities, reconciliations, and documentation
- Maintain organized operational records
- Assist with billing coordination, payment tracking, and documentation
- Monitor outstanding invoices and follow up as needed
- Help ensure internal processes and workflows operate efficiently
Requirements:
- Bachelor’s degree in Business, Accounting, or related field preferred
- High proficiency in accounting activities, including Accounts Receivable, Accounts Payable, and auditing support
- Experience in business operations, accounting support, or office coordination
- Proficiency with MS Office, Excel, Sage, Outlook, and standard office systems
- Strong organizational and time-management skills
- Ability to prioritize tasks and manage multiple responsibilities
- Strong communication and interpersonal skills
- High level of accuracy and attention to detail
- Ability to work independently while supporting a collaborative team environment
Desired Professional Traits
- Professional in appearance and business approach
- Dependable and accountable
- Strong organizational and multitasking abilities
- Positive, team-oriented mindset
- Proactive and solution-focused
- Excellent communication and interpersonal skills
- Discreet when handling confidential information
- Adaptable and comfortable in a fast-paced environment
- Additional testing will be required for qualified candidates
Job Type
Full-time
Work Location
In person
Job Type: Full-time
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
