REQUIREMENTS:
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Undergraduate Degree in the field of pre-law, social work, or a related field. A combination of experience demonstrated knowledge and/or education may be substituted for a degree.
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Must have superior organizational skills and accuracy.
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Must be flexible, able to handle a fast-paced environment and accommodate changing priorities.
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Good communication skills, verbal and written.
DUTIES AND RESPONIBILITIES:
Reporting directly to the Executive Director, the Executive Assistant is required to perform the following duties:
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Support the Executive Director by managing phone calls and emails, managing the calendar, and making travel and event arrangements.
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Prepare documents as requested.
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Maintain organized files and documents.
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Manage calendars for the Directors and the Administrative Staff.
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Manage calendars for all committees and organize minutes for all committees.
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Manage the calendar for court hearings and ensure appropriate parties are aware of court hearings.
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Ensure the Board of Directors is informed of upcoming meetings and has all needed documents and information to be prepared for meetings.
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Support the Hugo’s Plan to meet the needs of individuals enrolled in Hugo’s Plan.
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Assist with daily operations as needed including but not limited to answering doors, greeting guests, receiving mail, arranging mail package pickup, and checking voicemail.
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Assist with managing the affairs for Trustees including paying bills
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Participation in agency committees
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Participate in volunteer events.
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All other duties as assigned
SUPERVISED BY: Executive Director
