Tennessee State University Office of Human Resources invites applicants for the role of HR Recruiting Specialist.
The HR Recruiting Specialist supports the University’s talent acquisition efforts by managing the tactical and operational aspects of the recruitment and hiring process. This role reports directly to the Talent Acquisition and Onboarding Manager and focuses on sourcing, screening, coordination, and compliance activities required to fill open positions efficiently while ensuring a positive candidate experience.
The HR Recruiting Specialist partners closely with the Talent Acquisition and Onboarding Manager, hiring departments, and other Human Resources staff to administer the University’s employment system, coordinate interviews, and maintain accurate employment and recruiting records in compliance with federal, state, and institutional requirements.
Essential Job Functions
- Manage ATS Operations, oversee, and administer the university’s applicant tracking system.
- Execute job requisitions, postings, hiring proposals, and other internal user requests quickly and accurately.
- Monitor applicant and posting workflows, track applicant data flows, and resolve system bottlenecks proactively.
- Train internal and external users on system procedures and provide technical troubleshooting.
- Maintain system accessibility and deliver technical assistance to ensure constant ATS availability for all users.
- Update brand communications, author and edit system-wide communications to maintain accurate, current university branding.
- Support the recruitment process by sourcing, screening, and coordinating candidates for open staff and faculty employment positions.
- Assist in identifying qualified candidates using job boards, professional networks, and university recruitment platforms, especially for hard-to-fill positions.
- Conduct preliminary applicant screenings and assist with applicant evaluations as requested.
- Coordinate interview schedules and logistics between candidates and hiring departments as requested.
- Manage candidate communications to ensure a professional and positive recruitment experience.
- Prepare offer letters and employment agreements for selected candidates in coordination with the Talent Acquisition and Onboarding Manager.
- Maintain accurate recruitment and employment records.
- Assist with the collection, preparation, and analysis of recruiting data, metrics, and hiring reports, to support HR leadership with workforce planning as requested.
- Assist with the creation and maintenance of the job description library.
- Support the development of competency profiles and interview questions.
- Aid in the support of recruitment marketing initiatives, including job postings and outreach activities.
- Assist with onboarding documentation and pre-employment processes as assigned or as needed, including:
o Conducting employment background checks in accordance with university policies and applicable laws
o Completing employment eligibility verification (Form I-9) and ensuring compliance with federal regulations.
- Assist with the coordination of New Hire Orientation
- Ensure recruitment and hiring processes comply with Equal Employment Opportunity (EEO), Affirmative Action, ADA, and applicable state and federal employment laws.
- Provide support to the Talent Acquisition Manager and Human Resources team on recruitment initiatives and special projects.
· Participate in HR events, career fairs, and recruitment outreach activities as needed. · · Perform additional job-related duties and responsibilities as assigned or as appropriate.
The HR Recruiting Specialist plays an essential role on the university’s recruiting and hiring team, which requires a commitment to working passionately with our university partners to attract and hire qualified employees who contribute to the institution’s academic mission and operational excellence. The position requires strong attention to detail, professionalism, and adherence to employment laws and university policies.
This position operates in a professional office environment within the Human Resources department and requires regular interaction with university faculty, staff, administrators, and job candidates.
Physical Requirements:
Ability to sit for extended periods while working on a computer.
Ability to use standard office equipment.
Occasional lifting of materials up to 15 pounds.
