Job Description
Role: Project Assistant
Location: Remote
Duration: 8/31/2026 - 3/2/2027
Rate: $26.48/hour W2
Position Overview:
A Project Assistant works under a Project Manager and assists in the planning and execution of a project. Provides assistance in the initiation, development and implementation of projects. Maintains schedules/calendars for assigned projects and assists the Project Manager in planning, monitoring and execution of project tasks and reallocation of project resources utilizing Microsoft Project or other appropriate tool. Assists in project communications and coordination during meetings, status reporting and stakeholder relationships. Provides strong customer service support to internal and external team members throughout project life cycle. Ability to handle fast paced environment and short deadlines. Assist project team members in tracking integrated tasks on a daily basis.
Scope:
The scope includes project coordination support for Complex Change Requests (CCRs) within Clinical Systems Operations/Clinical Systems Strategy PMO. These requests do not meet formal project criteria but require structured coordination, intake validation and scoping, timeline development, deliverable tracking, meeting documentation, stakeholder communication, risk escalation, and follow-through. The roles will help coordinate across Solution Teams, Informatics, IT build teams, CSE, HIMS, and Operations to ensure timely execution and alignment between technical teams and practice requesters.
Additional Experience and/or Qualifications:
- Prior experience with planning and scheduling methodologies is highly desired.
- Demonstrated knowledge and experience with project management tools, e.g. Microsoft Project, project portfolio management systems (Clarity preferred).
- Demonstrated skill in using desktop/office efficiency tools, e.g. MS Excel, MS Word
Required:
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Strong coordination and organizational skills
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Experience managing timelines, deliverables, follow-up items, and meeting documentation
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Ability to communicate clearly with stakeholders
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Comfort working across multiple teams
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Attention to detail
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Ability to track work in structured systems.
Preferred:
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Experience in healthcare operations, clinical systems, project coordination, change request coordination, or PMO environments
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Familiarity with Epic-related workflows, ServiceNow, Clarity, or similar tracking tools
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Experience supporting cross-functional technology or workflow optimization initiatives
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Exposure to AI, automation, or digital health initiatives.
Minimum Education and/or Experience Required:
- Associates degree in business, healthcare, finance or other related field with minimum of 3 years business experience required to include participation on a project team.
*Equipment will NOT be provided by the client*
