Overview
Monday - Friday 9:45am - 3:00pm hours preferred. Valid driver's license required.
We are seeking a dynamic and energetic Event Coordinator to lead the planning, execution, and management of exciting community events and promotional activities. This role offers a fantastic opportunity to showcase your organizational prowess, marketing expertise, team management and customer service skills in a lively environment. As an Event Coordinator, you will be the driving force behind creating memorable experiences that elevate brand visibility and foster community engagement. Your enthusiasm and proactive approach will ensure each event runs smoothly, exceeds expectations, and leaves a lasting positive impression.
Pay
$16/hour + tips earned during your shift
Duties
- Plan, coordinate, and execute a variety of events including festivals, corporate promotions, fundraisers, and community gatherings with precision and creativity.
- Develop comprehensive event marketing strategies to attract new customers, increase brand awareness, and maximize engagement through social media, local outreach, and partnerships.
Event & Staff Management
- Schedule and manage event staff (“Krew”)
- Cover call-outs by reassigning staff or working events when needed
- Confirm event details and ensure team preparedness
- Maintain and update the master event calendar
Customer Communication
- Respond to emails for co-brands; Kona Ice and Travelin' Tom’s Coffee
- Answer incoming calls for both brands
- Schedule and confirm events professionally and accurately
- Post public event schedules consistently
Event Sourcing & Business Development
- Source new events through:
- School websites
- Facebook food truck groups
- Event platforms (e.g., Evently)
- Community calendars and local outreach
- Assist with monthly email marketing campaigns targeting:
- Principals & Assistant Principals
- Coaches
- PTO/PTA organizations
- Boosters
- School administrators
Marketing & Social Media
- Post to social media 2–3 times per week
- Promote public events
- Support brand awareness and community engagement
Inventory & Operational Oversight
- Track and manage supply inventory
- Restock supplies as needed, including:
- Tulip cups, cups, lids
- Spoons, straws, napkins
- Add-ons
- Paper towels, trash bags, Lysol
- Coordinate supply pickups from storage (gas reimbursed weekly)
Mall Kiosk Responsibilities
- Ensure fresh water is filled
- Drain gray water
- Confirm flavors are stocked
- Load ice
- Verify all supplies are event-ready
Qualifications
- Strong written and verbal communication skills
- Highly organized with strong attention to detail
- Self-starter who takes initiative
- Comfortable managing multiple tasks simultaneously
- Flexible schedule (some evenings/weekends required)
- Reliable transportation
- Experience in event coordination, hospitality, food service, or administrative roles preferred
What We're Looking For
- Someone who solves problems instead of pointing them out
- A team player who can lead staff confidently
- A dependable professional who understands small business operations
- Someone who enjoys working with schools, families, and community organizations
Why Join Us?
- Flexible scheduling
- Growing small business with advancement potential
- Community-driven work environment
- Variety — no two days are the same
- Direct impact on business growth and operations
Pay: $17.00 - $18.00 per hour
Expected hours: 25.0 – 35.0 per week
Benefits:
People with a criminal record are encouraged to apply
Application Question(s):
- What excites you the most about this job opportunity?
Experience:
- Customer service: 2 years (Required)
Work Location: In person
