Executive Assistant / Office Administrator (admin support in prof. services exp. req.)
Location: near Rockville, MD
Salary: $35 - $39 / hour + Overtime Pay + Benefits
Benefits: Medical, Dental, Vision, Life Insurance, 401k, PTO, Holidays
Job Type: Full-Time | On-site
Typical Hours: Monday–Friday, 40 hrs/wk
Schedule Flexibility: up to 60 hrs/wk during 6-week peak season, including weekends as needed
Start Date: ASAP
Sponsorship is not available
Executive Assistant / Office Administrator (admin support in prof. services exp. req.) Description
Our client in the professional services industry is looking for an Executive Assistant / Office Administrator to add to their team near Rockville, MD. In this role, you will primarily support one firm partner and the client-service team, with backup support to leadership as needed. You will manage front-office operations, client communications, scheduling, document handling, and day-to-day office coordination in a fast-paced, deadline-driven environment. To be considered, you must have administrative or executive support experience in a professional services environment. This is a great opportunity for someone reliable, energetic, and organized to become the steady in-office support presence for a professional services team.
Executive Assistant / Office Administrator (admin support in prof. services exp. req.) Responsibilities
- Serve as first point of contact for clients, visitors, and vendors
- Manage front desk, reception, phones, mail, and daily office needs
- Monitor partner email, flag priorities, and route requests
- Manage calendars, meetings, appointments, and follow-ups
- Support tax team with document intake, tracking, and organization
- Prepare client packets, forms, mailings, labels, and materials
- Coordinate vendors, deliveries, supplies, and office maintenance
- Keep reception, conference rooms, and shared office areas presentable
- Track deadlines, projects, and workflow during peak tax periods
- Maintain confidentiality with client and firm information
Executive Assistant / Office Administrator (admin support in prof. services exp. req.) Qualifications
- 5+ years of administrative or executive support experience required
- Professional services environment experience required
- Proficiency with Microsoft Office Suite required
- Strong written and verbal communication skills required
- Strong organization, accuracy, and follow-through required
- Reliable, punctual, and comfortable working fully on-site required
- Ability to work up to 60 hrs/week, including weekends, during 6-week peak season required
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Pay: $35.00 - $39.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- This role is 100% on-site, 5 days / week near Rockville, MD. Do you live within a comfortable commuting distance?
- Are you willing and able to work up to 60 hours/week, including weekends, during the 6-week peak season in March/April? This role is eligible for overtime pay over 40 hours.
- The salary range is $35 - $39 / hour + Overtime Pay + Benefits. What is your desired hourly pay rate?
Education:
- High school or equivalent (Required)
Experience:
- Microsoft Office Suite : 5 years (Required)
- administrative or executive support : 5 years (Required)
- professional services env. : 3 years (Required)
Work Location: In person
