Operations Coordinator / Office ManagerAbout Us
We are a growing construction company seeking an Operations Coordinator / Office Manager who thrives on solving problems, taking ownership, and getting things done.
This is not a position for someone who simply waits for instructions. We are looking for a proactive individual who can learn new processes, communicate effectively, follow through, and help drive the daily operations of the business.
The right candidate does not need to know everything on day one. However, they must be resourceful, organized, willing to learn, and committed to finding solutions.
If your approach is, "I don't know how to do that, but I'll find out and get it done," we would like to meet you.
Position Overview
The Operations Coordinator / Office Manager will work directly with ownership and play a key role in supporting office operations, project administration, equipment coordination, compliance, accounting support, and employee administration.
Over time, this position is expected to take ownership of increasing responsibilities and become a trusted operational leader within the company.
Responsibilities
- Coordinate daily office operations
- Support project setup and administration
- Process and track preliminary notices and lien documentation
- Assist with accounts payable and accounts receivable processes
- Coordinate payroll support and employee documentation
- Maintain organized project and company records
- Assist with JobTread management and project tracking
- Coordinate Blue Stake utility locate requests
- Order materials and coordinate deliveries
- Track inventory, tools, equipment, and job supplies
- Coordinate equipment maintenance and repairs
- Assist with OSHA and FMCSA compliance documentation
- Maintain business licenses, insurance certificates, and related records
- Communicate with customers, vendors, subcontractors, suppliers, and project managers
- Follow up on open items until resolution
- Identify process improvements and operational efficiencies
- Assist ownership with special projects and operational initiatives
What We Are Looking ForRequired Traits
- Strong organizational skills
- Excellent follow-through
- Ability to prioritize multiple tasks
- Self-motivated and proactive
- Strong verbal and written communication skills
- Ability to work independently after training
- Comfortable making phone calls and following up with vendors, customers, and team members
- Detail-oriented and accurate
- Resourceful problem solver
- Positive attitude with a team-first mentality
- Ability to handle pressure and changing priorities
Preferred Experience
Experience in any of the following is beneficial but not required:
- Construction administration
- JobTread
- QuickBooks Online
- Payroll processing
- Accounts payable/accounts receivable
- Preliminary notices and lien rights
- Equipment management
- Inventory management
- OSHA compliance
- FMCSA compliance
- Business insurance administration
- Scheduling and project coordination
What Success Looks Like
Success in this role is not measured by how many emails are sent.
Success is measured by completed outcomes.
The ideal candidate takes ownership of responsibilities, follows tasks through to completion, identifies issues before they become problems, and helps create solutions that improve the company.
Benefits
- Competitive compensation based on experience
- Health Insurance
- Dental Insurance
- Vision Insurance
- Company-paid $25,000 Life Insurance Policy
- Paid Time Off
- Opportunity for growth and advancement
- Direct mentorship from ownership
- Long-term leadership opportunity within a growing company
Why Join Us?
We are looking for someone who wants more than just a job.
We are seeking a dependable, capable professional who wants to grow with the company, take on increasing responsibility, and become a key member of our leadership team.
If you are someone who takes ownership, enjoys solving problems, and wants the opportunity to make a meaningful impact, we encourage you to apply.
Pay: $62,400.00 - $85,000.00 per year
Work Location: In person
