Job Summary
We are seeking a dynamic and highly organized Office/Service Coordinator to join our team! In this vital role, you will serve as the first point of contact for clients, visitors, and staff, ensuring smooth daily operations and exceptional customer service. Your multitasking skills, attention to detail, and positive attitude will help create an efficient and welcoming environment. This position offers an exciting opportunity to showcase your administrative expertise while supporting office management and client relations in a fast-paced setting.
Duties
- Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette
- Operate multi-line phone systems to handle inquiries, schedule appointments, and relay messages promptly
- Maintain organized filing systems, data entry records, and ensure accurate documentation using Microsoft Office and Google Workspace tools
- Assist with calendar management, appointment scheduling, and coordinating meetings for staff and clients
- Perform clerical tasks such as proofreading documents, managing correspondence, and processing invoices using QuickBooks or bookkeeping software
- Support office management by overseeing supply inventory, organizing files, and ensuring the office environment and showroom is tidy and efficient
- Provide excellent customer support by addressing client needs promptly and professionally in person or via phone or email
Experience
- Previous office experience or administrative support role with a focus on customer service excellence
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Familiarity with multi-line phone systems, data entry, filing, and basic bookkeeping (QuickBooks preferred)
- Bilingual skills are highly desirable to assist a diverse client base effectively
- Strong organizational skills with the ability to prioritize tasks efficiently in a busy environment
- Excellent phone etiquette with experience in handling customer inquiries professionally
- Personal assistant or medical/dental receptionist experience is a plus but not required
Join us as an Office/Service Coordinator and be part of a vibrant team dedicated to delivering outstanding service while maintaining an organized, welcoming workspace. Your proactive approach and exceptional communication skills will make a meaningful difference every day!
Pay: $18.00 - $23.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Employee discount
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
