Essential Functions - Accounts Payable: Responsible for the processing and verification necessary to ensure accurate payment of all legitimate invoices in a timely manner by:
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Prepares invoices and purchase orders.
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Maintains an open packing slip file and purchase order file.
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Matches invoices to packing slips and purchase orders.
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Maintains the file of paid invoices.
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Prepares customer assistance payment vouchers.
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Certifies month-end totals of Account Distribution, Cash Disbursements, and Open Items reports and coordinates closing to the general ledger.
Accounts Receivable: Responsible for the processing and verification necessary to ensure accurate daily maintenance of customers accounts:
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Posts checks received to aged trial balance to maintain a running record of unpaid invoices.
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Prepares remittance advises for keypunching.
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Maintains the file of copies of all invoices, debits, and credits.
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Prepares Bank Reconciliations.
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Verifies month-end total to the general ledger.
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Performs other duties as assigned.
Education and Experience: An Associate Degree in Accounting with two years of related work experience or a high school diploma with four years of experience in Business and Office Management.
Knowledge and Abilities:
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Ability to use a ten key calculator.
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Ability to key punch into a computer.
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Ability to perform without close supervision.
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Ability to file by a system.
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Working knowledge of fund accounting and bookkeeping principle practices.
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Working knowledge of trail balance accounting.
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Working knowledge of computer operations and functions.
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Ability to analyze computerized financial transactions.
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Ability to operate a computer using fiscal software.
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Ability to analyze financial transactions and prepare financial reports and statements.
