Operations Specialist / Project Administrator
Fremont, CA (Hybrid)
You are a detail-oriented Operations Specialist / Project Administrator to support our operations team through project administration, customer setup, billing, accounts receivable, reporting, and process coordination. This role works closely with cross-functional teams to ensure accurate project setup, timely invoicing, effective collections, and operational efficiency while maintaining strong customer relationships.
This position pays: $30.00 to $32.00 per hour
What you will be doing:
- Manage day-to-day administrative activities for operations and project teams.
- Create and maintain customer accounts, project setups, and change orders.
- Process customer invoicing, billing requests, and accounts receivable activities.
- Monitor collections, follow up on outstanding balances, and escalate issues as needed.
- Prepare and maintain weekly accounts receivable and cash forecasting reports.
- Track project billing against budgets and identify cost-saving opportunities.
- Support operations with project and customer setup within PCMX.
- Coordinate with internal departments to ensure accurate project and financial information.
- Develop and improve standardized processes for project administration, billing, and customer management.
- Perform additional administrative and operational support duties as assigned.
What you bring:
- Bachelor's degree in Business or a related field.
- 3–5 years of experience supporting operations and finance functions in a corporate or construction environment.
- Experience with project administration, invoicing, accounts receivable, and collections.
- Experience working across multiple business systems; PCMX experience is a plus.
- Intermediate to advanced Microsoft Excel skills, including PivotTables, VLOOKUP, and SUMIF functions.
- Strong understanding of business operations, financial processes, and reporting.
- Excellent written and verbal communication skills with the ability to collaborate across departments.
- Strong organizational, analytical, and time management skills with the ability to manage multiple priorities.
- Ability to work independently while contributing effectively within a team environment.
- Proven ability to interpret policies, procedures, and process documentation.
To learn more about the workplace culture and the position, please apply!
For over 50 years, Nelson Connects has empowered employers and job seekers to achieve their unique versions of success. Our commitment to excellence, integrity, compassion, and innovation has made us a trusted partner in connecting jobs, people, and communities. The remarkably talented and dedicated people of Nelson Connects are building on the rich history of this company to define the future of our industry, and we can’t wait to work with you.
We are Nelson Connects, and our purpose is your success.
#INDfarc
For over 50 years, Nelson Connects has empowered employers and job seekers to achieve their unique versions of success. Our commitment to excellence, integrity, compassion, and innovation has made us a trusted partner in connecting jobs, people, and communities. The remarkably talented and dedicated people of Nelson Connects are building on the rich history of this company to define the future of our industry, and we can’t wait to work with you.
We are Nelson Connects, and our purpose is your success.
Pay & Benefits Transparency: Nelson Connects provides compensation ranges for all job postings in accordance with applicable federal, state, and local pay transparency laws. The compensation range listed represents a good faith estimate of base pay at the time of posting for the specific position and work location, or locations where the role may be performed.
Eligible temporary associates may have access to medical, dental, vision, HSA, EAP, life/AD&D, short-term disability, 401(k) retirement plan options, commuter benefits, paid sick leave where mandated, and other state or locally required benefits, subject to eligibility requirements.
Where applicable, postings will describe any additional benefits, paid leave, bonus or incentive opportunities, commissions, and other forms of compensation specific to that position. Actual compensation offered may vary based on skills, experience, worksite location, shift, and other legitimate business factors.
Fair Chance Hiring: Nelson Connects will consider qualified applicants with arrest and conviction records in a manner consistent with applicable federal, state, and local fair chance and ban-the-box laws.
Temporary Assignment Disclosure: For temporary or temporary-to-hire assignments, the job posting will identify the worksite location, anticipated schedule, pay rate or range, nature of the assignment, and other information required under applicable state or local law.
Equal Employment Opportunity & Accommodation: Nelson Connects is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, sex (including pregnancy, sexual orientation, gender identity), national origin, age, disability, genetic information, veteran status, or any other status protected under applicable law.
At Nelson Connects, we welcome applicants of all abilities and are committed to ensuring that every aspect of our hiring and interview process is accessible and supportive. If you require a reasonable accommodation to assist in your job search or application process, please contact us at [email protected] for assistance.
