ESSENTIAL DUTIES:
Supervises accounting staff, including training, scheduling, work assignment, performance evaluations, coaching, and discipline.
Participates in recruitment, hiring, onboarding, and staff development activities.
Reviews work for accuracy, completeness, timeliness, and compliance with established policies and procedures.
Promotes a culture of accountability, customer service, continuous improvement, and teamwork.
Oversees daily accounting functions, including Accounts Payable, Accounts Receivable, Payroll processing, General Ledger maintenance, cash management and deposits, account reconciliations, and month-end and year-end close processes.
Ensures transactions are properly authorized, coded, documented, and recorded.
Reviews and approves routine accounting transactions within delegated authority.
Maintains supporting schedules and workpapers to support financial reporting and audit requirements.
Maintains the General Ledger and supports the preparation of monthly, quarterly, and annual financial reports.
Assists with preparation of monthly financial statements, budget-to-actual reports, financial analyses, and variance explanations.
Prepares journal entries and reviews balance sheet reconciliations.
Supports the preparation of the Board and management financial reporting materials.
Maintains and enforces accounting policies, procedures, and internal controls.
Supports organizational compliance with Generally Accepted Accounting Principles (GAAP), Uniform Guidance (2 CFR Part 200), HRSA Health Center Program requirements, and IRS and state regulatory requirements.
Identifies process improvement opportunities and implement corrective actions as appropriate.
Assists with maintaining the necessary documentation to support federal grant compliance and audit readiness.
Assists the CFO and department leaders with development and monitoring of annual operating and grant budgets.
Monitors expenditures for compliance with approved budgets.
Assists with financial forecasting and budget variance analysis.
Supports leaders in understanding financial performance and budget expectations.
Coordinates preparation of schedules and documentation for annual financial audit, Single Audit (when applicable), IRS Form 990, HRSA Uniform Data System (UDS) reporting, and Medicare/Medicaid and other cost reports.
Maintains audit workpapers and responds to auditor requests.
Assists with implementation of audit recommendations and corrective action plans.
Supports financial administration of federal, state, local, and private grants.
Assists with budget monitoring, financial reporting, reimbursement requests, and grand compliance activities.
Reviews expenditures for consistency with grant requirements and approved budgets.
Supports resolution of grant reporting and reimbursement issues.
Serves as a financial resource for leaders and staff.
Collaborates across departments to improve financial processes and reporting accuracy.
Communicates financial information clearly and professionally to both financial and non-financial stakeholders.
Supports organizational initiatives and strategic goals through sound financial management.
OTHER DUTIES:
Performs related work as required or directed.
SUPERVISION RECEIVED: Works under the general direction of the Chief Financial Officer.
SUPERVISION EXERCISED: Direct supervision of accounting staff.
WORKING RELATIONSHIPS: Works with PHC leadership, operational departments, external auditors, grantors, financial institutions, vendors, and regulatory agencies to support organizational financial management and compliance.
