Primary Purpose
The Payroll Accounting Specialist handles payroll processing, ensures compliance with tax regulations, maintains accurate financial records, and supports accounting operations.
Major Responsibilities
- Review timesheets, time off requests/approvals and process payroll for weekly and semi-monthly paid employees through UKG Pro (Workforce Management)
- Ensures compliance with multi-state payroll tax regulations
- Reviews the computation of pay and associated deductions for accuracy
- Maintains up-to-date knowledge of city, sate, provincial, local and federal legislation affecting payroll; understands and follows applicable provisions
- Preparation of required tax filings and other reporting
- Preparation of W-2 forms, tax filings for federal withholdings, unemployment taxes, etc.
- Supervises or compiles, calculates, and posts payroll data to payroll records
- May coordinate payroll processing with an outside service provider
- Responds to and resolves any inquiries regarding paychecks or payroll reporting
- Investigates and reconciles errors; approves adjustments
- Monitors the effectiveness of systems, policies and procedures and makes appropriate recommendations to ensure daily operations are efficient; implements approved changes
- Handles unusual or difficult inquiries; situations through direct personal action or refers to the appropriate individual
- Ensures payroll issues are escalated and resolved promptly
- Exercise discretion in managing company proprietary information
- Supports the Finance department with administrative tasks and GL changes
- Understands and demonstrates Medco’s core values
- Perform other duties as assigned
Education Required:
- Bachelor’s Degree or equivalent work experience required
Experience/Skills Required;
- Proficiency in Microsoft Office 365 including Word, Outlook/Email, Excel (minimum of intermediate level), speed and accuracy with the keyboard
- Ability to set priorities that meet ever changing needs of the business; can multitask in a fast paced, challenging environment
- Excellent interpersonal skills, ability to interface with all levels of management
- Basic understanding of office administrative procedures and etiquette
- Excellent communication skills (Verbal / Writing)
- Experience in payroll process for a multi-state organization
- Experience processing payroll in UKG Pro (Workforce Management)
- Knowledge for multi-state tax guidelines and compliance requirements
- Ability to work effectively and efficiently in a remote or hybrid environment
Notice to all applicants: Medco Tool is a drug-free workplace. Alcohol and drug misuse poses a threat to the health and safety of Medco Tool employees and to the security of the company's equipment and facilities. For these reasons, Medco Tool is committed to the elimination of drug and alcohol use and misuse in the workplace. Employees may be subject to drug screening if safety concerns arise or if reasonable suspicion is warranted.
Notice to third party agencies: Medco Tool does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruiting Agreement, Medco Tool will not consider or agree to payment for any referral compensation or recruiter fees. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Medco Tool explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Medco Tool.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
