FAYETTE COUNTY PUBLIC SCHOOLS
Student Information System Operator
Position Description
The Fayette County Public School System does not discriminate on the basis of race, color, religion, sex, national origin, age or
disability in any of its employment practices, educational programs, services or activities.
WORK LOCATION: Assigned School FLSA STATUS: N o n - E xempt
REPORTS TO: Principal and/or designated WORK CALENDAR: 2 1 0 Days
school-based administrators 8 Hr/Day
SALARY SCHEDULE: Classified Salary Schedule APPROVED (Board):
PAY GRADE: 4080 REVISED: November 2024;
September 2023;
September 2022; March
2022; February 2018
SUMMARY: Manage and maintain the integrity of all data that reside within the Student Information System for the local
school
ESSENTIAL FUNCTIONS:
1. Demonstrate prompt and regular attendance
2. Ensure the smooth and efficient operation of the school office for maximum positive impact on the education of
students
3. Perform usual office routines and practices associated with a busy and efficient office
4. Ensure confidentiality and security of all student and staff information maintained in the student information
system
5. Maintain student information system
6. Enroll and withdraw students, including the updating of student demographic data
7. Register, schedule and withdraw students
8. Develop course and class information based on Georgia Department of Education guidelines
9. Maintain student attendance records; enter student attendance information and print reports for verification daily
10. Update and maintain student transcript records; forward and receive ongoing information that may apply to
student transcripts from other educational sources
11. Close out student record files and schedules each year. Create new files at the beginning of the school year
12. Update and maintain student test history records
13. Oversee or participate in the implementation and setup of grades, import/export processes, in school sites, where
applicable and ensure integration with student data information
14. Ensure accuracy of data entries for FTE reports and other required/requested reports
15. Produce documents and materials for Georgia Department of Education State Reporting processes which include
FTE Count, Class Size, Pre-ID labels, Summer Graduates Collection, GTID, GKIDS, Bright from the Start and
Student Record Collection
16. Create export files for use with other applications for other users, as requested
17. Generate requested reports from the student information system database (FTE, HOPE (HS only), student data
records, discipline reports, Clever, Dreambox, etc.)
18. Prepare reports for FTE counts and complete year-end processing
19. Correspond with parents/guardians regarding student records
20. Participate in initial and update training
21. Ability to be present at the physical worksite
22. Must be able to properly and consistently supervise students, particularly during emergency situations
23. Perform other duties as assigned and allowable by intended program
2024
