JOB
Administrative Assistant
Department of Accounting, Economics, and Finance
Harrison College of Business and Computing
Primary Responsibilities
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Provide full administrative support to the department chairperson and faculty
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Greet visitors; answer phone lines; and schedule campus visits; provide quality customer service to constituencies
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Calculate, record, balance, and monitor monthly income, expenditures, and account transfers
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Process purchase requisitions and invoice payments
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Enter detailed class information and instructor information into a University database for each term
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Process textbook requests from faculty
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Maintain department waiting lists for classes; run prerequisite checks for classes
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Complete bookkeeping requirements related to faculty/staff/student professional development and travel
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Help organize, attend, and take minutes at all department meetings
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Maintain various department mailing lists
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Maintain all department inventory (hardware, software, and supplies)
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Compose and produce letters, memos, and reports
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Maintain and organize department and student files, both paper and electronic
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Schedule appointments, meetings, make reservations and travel arrangements
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Correspond with current and prospective students
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Help maintain department web page
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Supervise and manage student workers; organize the flow of work through the office
EXAMPLE OF DUTIES
- High school diploma or GED
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Demonstrated complete administrative skills, including excellent interpersonal, verbal and written communication skills
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Excellent organizational and time management skills
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Demonstrated ability to handle multiple tasks with frequent interruptions
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Demonstrated ability to work independently with minimal supervision
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Evidence of ability to record data and provide attention to detail
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Demonstrated ability to maintain positive relationships and understanding of customer service
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Ability to handle sensitive and confidential information
SUPPLEMENTAL INFORMATION
About Southeast Missouri State University (SEMO): Founded in 1873 and accredited by the Higher Learning Commission, Southeast Missouri State University provides student-centered education and experiential learning with a foundation of liberal arts and sciences, embracing a tradition of access, exceptional teaching, and commitment to student success that significantly contributes to the development of the region and beyond. SEMO values access to high-quality, affordable education with a broadly representative student body, faculty, and staff that respects and celebrates a diverse learning community in a global society.
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