Office Administrator
Huntington Beach, CA
CAMFIL - A GLOBAL LEADER IN AIR FILTERS AND CLEAN AIR SOLUTIONS
For more than half a century, Camfil has been a leading manufacturer of premium clean air solutions. We provide commercial and industrial systems for air filtration and air pollution control that improve worker and equipment productivity, minimize energy use, and benefit human health and the environment.
The Camfil Group is headquartered in Stockholm, Sweden, and has 30 manufacturing sites, six R&D centers, local sales offices in 30 countries, and nearly 6,000 employees and growing. We proudly serve and support customers in a wide variety of industries and in communities across the world. To discover how Camfil helps to protect people, processes and the environment, visit us at www.camfil.com.
SUMMARY: The Office Administrator will perform a variety of duties including but not limited to processing orders, customer service, data entry, accounts payable, event planning, and payroll administration backup.
ESSENTIAL DUTIES AND RESPONSIBILITIES: In addition to those listed in the Summary section above, the following are duties necessary for the position.
- General office management - complete office administrative functions properly, accurately, in a timely manner, while utilizing established standard work.
- Complete payments and control expenses by receiving, processing, verifying, and reconciling invoices.
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Maintain payroll information by collecting, calculating, and entering data. Update payroll data.
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Collect labor cards and enter into ERP system (MacPac). Balance against payroll timekeeping system.
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Order processing.
- Customer service to included internal and external customers.
- Regular communication with the sales team to ensure they have current information - order status, pricing questions, stocking levels, lead-times, freight issues, etc.
- Pricing - provide current costing to the sales team and quotations to our customers.
- Invoicing - ensure all customer billings are completed.
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Confirm proper and timely delivery of orders to external customers.
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Collections - assist finance department when needed.
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Event coordination as needed.
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Complete special projects and other duties as assigned. This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary.
MINIMUM QUALIFICATIONS:-
Education - Minimum High School Diploma or GED equivalent.
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Experience in an office environment with order processing and accounts payable.
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Specific skills - computer software skills to include strong proficiency with MS-Office (Word & Excel), knowledge of an ERP system, CRM system familiarity, keen attention to detail, and excellent organizational and communications skills.
- Personal characteristics - self-motivated, careful attention to detail, confidence, personal accountability, customer driven, resilient, optimistic with a positive attitude, and always a high level of integrity. Maintains high confidentiality and professionalism.
WORK ENVIRONMENT: While performing the duties of this job, the employee is exposed to office, warehouse, and plant environments. The work environment will require the use of personal protective equipment (PPE) in certain areas. Must be able to access and navigate each department at the organization's facilities.
EEO STATEMENT: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.
