Position Summary
The Professional Development Trainer and Coordinator supports the planning, scheduling, preparation, delivery, documentation, promotion, and reporting of ChildCareEd professional development trainings. This role also includes grant-funded evaluation and monitoring support for Kids Villa Learning Centers related to the MSDE Prekindergarten Expansion Grant at the Waring Station, Germantown, and Urbana locations.
Essential Duties and Responsibilities
Training Coordination and Scheduling
- Schedule onsite, in-office, and virtual professional development classes.
- Build, manage, and maintain scheduled classes in Company systems.
- Coordinate training logistics, including dates, times, trainers, locations, rosters, materials, attendance, evaluations, certificates, and completion requirements.
- Monitor upcoming trainings to ensure materials, rosters, trainer assignments, and class details are prepared in advance.
- Communicate with trainers, participants, partners, and internal team members regarding scheduled trainings.
- Close out completed classes accurately and ensure all class records are complete, organized, and compliant with Company and state requirements.
Training Delivery and Curriculum Support
- Conduct or assist with professional development trainings in the office, virtually, and at onsite locations.
- Support training curriculum by reviewing materials, preparing resources, and assisting with updates or improvements.
- Support trainers with curriculum delivery expectations, documentation requirements, participant engagement, and training setup.
- Maintain a professional, organized, and supportive learning environment for training participants.
Materials and Class Preparation
- Prepare, print, organize, and distribute participant handouts, sign-in sheets, evaluations, certificates, and instructional materials.
- Track inventory of training supplies and printed materials.
- Coordinate materials for offsite trainings, conferences, special events, and partner trainings.
Reporting, Records, and Compliance
- Submit or support required state reports to applicable state data-sharing or professional development systems.
- Ensure training completions, attendance records, evaluations, certificates, and documentation are accurately recorded.
- Maintain trainer records, including credentials, approvals, documentation, schedules, and completed trainings.
- Monitor deadlines for state reporting, training closeout, and documentation requirements.
- Follow internal procedures to protect participant, student, trainer, partner, financial, grant, and Company information.
Promotion, Outreach, and Communication
- Assist with promotion of in-person, onsite, and virtual trainings.
- Support communication related to upcoming classes, conferences, onsite trainings, and professional development opportunities.
- Help create awareness of available trainings through outreach, email communication, website listings, flyers, and other approved methods.
- Communicate professionally with participants, partners, organizations, state contacts, site staff, and internal team members.
Grant Project Evaluation and Monitoring
- Provide evaluation and monitoring support for Kids Villa Learning Centers' MSDE Prekindergarten Expansion Grant project at the Waring Station, Germantown, and Urbana locations for up to 60 hours per month over a 10-month project period.
- Conduct regular site check-ins, monitoring reviews, and classroom or program observations to help confirm grant-funded Pre-K services are being implemented consistently across assigned locations.
- Review and organize grant-related documentation, including enrollment and eligibility records, attendance, staffing and training records, lesson plans, classroom materials, child progress information, family engagement records, and other required program files.
- Collect and track data from each location, identify strengths, concerns, missing documentation, compliance needs, and follow-up items, and communicate findings to the Company and site leadership.
- Prepare brief monthly monitoring and evaluation summaries for each location, including observations, documentation reviewed, progress toward grant goals, corrective action items, and next steps.
- Provide follow-up support to site directors, teachers, and administrative staff to help resolve documentation gaps, support quality implementation, and prepare for MSDE reporting or monitoring requests.
Travel, Conferences, and Events
- Attend and support conferences, onsite trainings, professional development events, and partner events as assigned.
- Assist with conference and event preparation, including materials, schedules, registration support, booth setup, and participant communication.
- Represent the Company professionally at conferences, onsite trainings, grant project locations, and partner events.
Required Qualifications
- Bachelor's degree or higher in early childhood education, elementary education, child development, special education, social work, nursing, home economics, or a related field.
- Completion of coursework in child development and curriculum development.
- At least four years of experience working directly with children in a child care setting.
- Strong organizational, time-management, written communication, and verbal communication skills.
- Ability to manage multiple classes, deadlines, reports, records, and projects at the same time.
- Strong attention to detail and accuracy with records, reports, data entry, and documentation.
- Comfort with speaking in front of groups and supporting adult learners.
- Ability to work independently, follow directions, meet deadlines, and communicate concerns promptly.
- Professional, dependable, and able to represent the Company positively.
Preferred Skills and Experience
- Experience in professional development, training coordination, early childhood education, adult education, administration, or a related field.
- Knowledge of child care, early childhood education, CDA training, professional development requirements, or state training approval systems.
- Experience submitting training data or reports to state systems.
- Experience coordinating onsite trainings, conferences, educational events, or grant-funded projects.
- Familiarity with virtual training platforms and basic technology troubleshooting.
- Strong computer skills, including email, spreadsheets, online systems, document preparation, and record organization.
- Ability to support curriculum development, curriculum review, and implementation.
- Spanish fluency.
Physical and Travel Requirements
- Must be able to travel for onsite trainings, conferences, grant monitoring visits, and professional development events when assigned.
- Must be able to transport, organize, and set up training materials as needed.
- Must be able to sit, stand, speak, present, and use a computer for extended periods.
- Must be able to work occasional evenings or weekends depending on training, technology support, conference, and project schedules.
Pay: $52,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Education:
Experience:
- working directly with children: 4 years (Required)
Work Location: In person
