An Accounts Payable Specialist is responsible for managing a company’s financial obligations to its vendors and suppliers. They ensure accurate and timely payment processing, maintain good relationships with vendors, and support financial record-keeping.
Primary Responsibilities:
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Print, sort and scan daily Accounts Payable invoices
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Code invoices to the proper general ledger accounts and obtain required approvals and supporting documentation
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General ledger coding and data entry of invoices
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General ledger coding and data entry of employee expense reports
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Process weekly vendor payments via check, credit card and ACH/wires or direct debit
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Resolve vendor payment inquires and review supplier statements
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Complete credit applications for new suppliers
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Set up new vendors and obtain required W-9 Taxpayer ID Forms
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Prepare Annual 1099 filings
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Monthly company credit card account reconciliations for all company cardholders
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Process monthly rent/lease payments for all country-wide branch locations
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Month-end close processes, including payables, aging review and general ledger reconciliations
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Maintain accurate historical records
Required Education and Experience:
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Minimum of Associates Degree in Accounting or Business-related field
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Minimum of 3 years’ experience in an Accounts Payable role
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Minimum of 3 years’ experience with an ERP Accounting System
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Microsoft Excel experience required
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Oracle Experience is preferred but not required.
