Job Title: Executive Assistant
Location: Springville, UT
Reports To: Chief Executive Officer (CEO) and Chief Operating Officer (COO)
Company: Launch Fulfillment Inc.
About Launch Fulfillment:
Launch Fulfillment is a fast-growing third-party logistics (3PL) provider specializing in eCommerce fulfillment, warehousing, transportation, and technology-driven logistics solutions. Through our family of companies—including Launch Fulfillment, RocketFuel Recharge, Launch Fulfilment UK, and LaunchPath Logistics—we support businesses across multiple industries with scalable operational solutions. Our team is committed to innovation, accountability, and delivering exceptional service to our clients and partners.
Position Overview:
This is not a traditional administrative assistant role. We're looking for a trusted partner who can seamlessly support executive leadership in both business and limited personal administrative matters. The Executive Assistant provides high-level administrative and organizational support to the Chief Executive Officer (CEO), Chief Operating Officer (COO), and other members of executive leadership, as assigned. This position is responsible for managing complex schedules, coordinating meetings and travel, facilitating communications, preparing documents, and supporting a variety of business and administrative initiatives across multiple companies.
This role requires exceptional organization, professionalism, discretion, and the ability to anticipate executive needs while handling highly confidential business and personal information. The Executive Assistant will also provide limited personal administrative support to executives, helping maximize leadership efficiency and organizational effectiveness.
This position supports executive leadership across Launch Fulfillment and its affiliated companies and requires the ability to effectively prioritize competing demands across multiple business entities. Frequent local travel is required to support executive and business needs, making flexibility, reliability, and strong organizational skills essential.
Key Responsibilities:
- Manage complex calendars for executive leadership, including scheduling meetings, resolving conflicts, and coordinating priorities across multiple companies.
- Monitor executive email accounts, prioritize communications, draft responses, and ensure timely follow-up on action items.
- Coordinate domestic and international travel arrangements, including flights, hotels, transportation, itineraries, and expense documentation.
- Prepare meeting agendas, presentations, reports, correspondence, and other executive-level documents.
- Coordinate internal and external meetings, including conference room scheduling, video conferences, and meeting logistics.
- Track assignments, deadlines, and follow-up items to ensure projects remain on schedule.
- Serve as a liaison between executives, employees, clients, vendors, and external business partners.
- Assist with vendor coordination, contract routing, document management, and administrative projects.
- Provide administrative support for approved personal scheduling, appointments, reservations, travel arrangements, and other executive-related tasks as assigned.
- Coordinate occasional business events, executive meetings, and company functions.
- Maintain accurate electronic records and filing systems.
- Maintain the highest level of confidentiality and professionalism when handling sensitive company, employee, financial, legal, client, and executive information.
- Perform other administrative duties and special projects as assigned.
Skills & Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum three (3) years of executive assistant, administrative assistant, office management, or comparable professional experience.
- Experience supporting senior executives preferred.
- Exceptional organizational and time management skills with strong attention to detail.
- Excellent written and verbal communication skills.
- Demonstrated ability to prioritize multiple assignments in a fast-paced environment.
- Strong problem-solving skills and ability to exercise sound independent judgment.
- High level of professionalism, discretion, and integrity.
- Proficiency with Microsoft Office Suite and Google Workspace.
- Experience coordinating travel arrangements, executive calendars, and confidential correspondence.
- Valid driver's license with a driving record that meets the Company's insurability requirements.
- Reliable transportation for occasional local travel, meetings, errands, and other business needs.
- Ability to maintain confidentiality regarding company, employee, client, financial, and personal information.
- Valid driver's license and reliable transportation for occasional local business errands or meetings.
Physical & Work Requirements:
- Primarily office-based work involving extended computer use.
- Ability to sit, stand, walk, and move throughout the workday.
- Ability to occasionally lift and carry up to 20 pounds.
- Ability to regularly travel locally to meetings, appointments, vendors, airports, or other business-related locations as assigned.
- Valid driver's license with a driving record that meets the Company's insurability requirements.
- Reliable personal transportation available for regular business-related travel.
- Ability to maintain regular attendance and work a flexible schedule based on business needs.
Why Launch Fulfillment?
- Join a rapidly growing organization supporting multiple successful businesses.
- Work directly alongside executive leadership and contribute to strategic initiatives.
- Competitive compensation and comprehensive benefits package.
- Collaborative, professional, and fast-paced work environment with opportunities for continued growth.
Compensation & Benefits:
- Annual salary commensurate with experience.
- Medical, dental, and vision insurance eligibility in accordance with company benefit plans.
- 401(k) retirement plan with company matching, subject to plan eligibility.
- Paid Time Off (PTO) and paid company holidays.
- Employee benefits are subject to applicable plan documents, company policy, and may be modified from time to time.
Schedule:
- Full-time position.
- Monday through Friday during normal business hours.
- Flexibility to work additional hours or adjust schedules as business needs require.
Disclaimer:
This job description is intended to convey essential information about the scope of the position at Launch Fulfillment. It is not an exhaustive list of responsibilities, qualifications, or skills required for the role. Launch Fulfillment reserves the right to modify job duties or expectations as necessary.
Launch Fulfillment is an Equal Opportunity Employer (EOE) and does not discriminate against any individual on the basis of race, color, religion, gender, sexual orientation, national origin, disability, or any other characteristic protected by applicable law.
Pay: From $36,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
License/Certification:
- drivers license (Required)
Ability to Commute:
- Springville, UT 84663 (Required)
Work Location: In person
