Job Summary
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines financial management with administrative support, ensuring smooth daily operations and accurate record-keeping. The ideal candidate will be energetic, highly organized, and possess excellent communication skills. You will handle a variety of clerical tasks, manage financial transactions using QuickBooks, and provide exceptional customer service to clients and team members alike. This paid position offers an exciting opportunity to contribute to a thriving organization while developing your professional skills.
Responsibilities
- Manage accounts receivable and payable using QuickBooks, MUST BE QB EXPERT ensuring accurate data entry and timely processing of invoices and payments
- Maintain organized filing systems for financial documents, contracts, and correspondence
- Answer multi-line phone systems promptly and professionally, directing calls efficiently and providing excellent customer support
- Assist with office management duties such as ordering supplies, maintaining office equipment, and overseeing front desk operations
- Support calendar management and scheduling for team meetings, appointments, and client engagements
- Prepare spreadsheets, reports, and correspondence using Microsoft Office tools like Word and Excel
- Handle data entry tasks with precision, including updating client information and maintaining database records
- Reconciliations
- Accounts Payable / receivables
- Job Costing
- reporting maintaining Accurate Financial records.
Qualifications
- Proven clerical experience with strong office management skills in a fast-paced environment
- Proficiency in QuickBooks accounting software and Microsoft Office productivity software (Word, Excel)
- Excellent organizational skills with the ability to prioritize tasks effectively
- Strong computer literacy, including data entry, file management, and document proofreading
- Exceptional phone etiquette with experience managing multi-line phone systems and client communication
- Bilingual abilities are a plus to assist diverse client needs
- Previous experience as a personal assistant or in administrative support roles is highly desirable
- Ability to multitask efficiently while maintaining attention to detail and accuracy in all work
Join us to be part of a vibrant team where your organizational talents and technical proficiency will make a real impact! We value energetic professionals eager to grow their careers while providing outstanding support to our organization. Role is IN person.
Mon, Wed, Fri
IF YOU ARE NOT an EXPERT in QB, WORD, EXCEL, AI, DO NOT REPLY
Pay: $30.00 - $35.00 per hour
Expected hours: 8.0 – 24.0 per week
Benefits:
Work Location: In person
