Part-Time Remote Executive Assistant to CEO (20-28 Hours per Week)Executive Assistant | Project Manager | AI Productivity | Remote
Are you the kind of professional who consistently makes everything run better?
Do you enjoy creating order from complexity, solving problems before anyone else notices them, and becoming an indispensable partner to a busy highly respected executive?
We're looking for an experienced Executive Assistant who wants a long-term part-time remote position (20-28 hours per week) with meaningful work, autonomy, and variety.
This is not an entry-level administrative role. You'll become a trusted thought partner, project manager, researcher, and organizational strategist for a CEO leading multiple initiatives.
If you enjoy using AI to work smarter, love creating systems, and take pride in exceptional follow-through, we'd love to meet you.
Why This Position?
- Fully remote
- 20-28 hours per week
- Long-term relationship
- Flexible schedule
- Interesting, meaningful work
- High level of trust and independence
- Opportunity to continually improve how work gets done using AI and technology
Responsibilities
As Executive Assistant to the CEO, you will:
- Manage a complex executive calendar and scheduling priorities.
- Draft professional correspondence, presentations, reports, and confidential communications.
- Take meeting notes and dictation when needed.
- Handle highly confidential information with professionalism and discretion.
- Coordinate travel arrangements and detailed itineraries.
- Organize meetings, retreats, and off-site events, including venue research, contract review, RSVP management, logistics, and preparation of materials.
- Conduct online research and prepare concise executive summaries.
- Create efficient systems and workflows using ChatGPT, Claude, and other AI tools.
- Identify opportunities to automate repetitive administrative processes.
- Support business development initiatives, including AI-assisted email outreach campaigns, CRM follow-up, prospect research, and lead engagement.
- Assist with personal executive tasks as needed.
Qualifications
We're looking for someone who is exceptionally organized, proactive, and resourceful.
Required
- 5+ years as an Executive Assistant, Senior Executive Assistant, Project Manager, Legal Assistant, Paralegal, or similar executive support role.
- Experience directly supporting a CEO, founder, executive, or business owner.
- Outstanding organizational and project management skills.
- Exceptional written and verbal communication.
- Strong proofreading and editing abilities.
- Excellent judgment and ability to maintain strict confidentiality.
- Self-directed with the ability to prioritize independently.
- Highly dependable with excellent follow-through.
- Associates or bachelor's degree.
Technical Skills
Experience with:
- Microsoft Office
- Outlook
- Google Workspace
- CRM software
- Adobe Acrobat
- Zoom
- ChatGPT
- Claude
- Other AI productivity tools
Preferred Qualifications
Experience with any of the following is a plus:
- Marketing coordination
- Email marketing campaigns
- Website updates
- CRM management
- Business development support
- Process improvement and workflow automation
Who You Are
You are someone who:
- Anticipates needs before being asked.
- Loves creating systems and improving processes.
- Thrives working independently.
- Communicates with professionalism and warmth.
- Enjoys solving problems.
- Pays extraordinary attention to detail.
- Takes ownership.
- Wants to build a long-term professional relationship rather than simply fill another position.
If this sounds like you, we'd love to hear from you.
Pay: $35.00 - $40.00 per hour
Application Question(s):
- Can you tell us why a long-term part-time remote position best fits your career goals and lifestyle?
- Can you provide a brief example of a workflow you've improved using ChatGPT, Claude, or another AI tool. Please describe the challenge, the AI tools you used, and the results you achieved. We are looking for practical, real-world examples of how you leverage AI to improve efficiency and productivity.
Thank you.
Work Location: Remote
